Administrative Assistant

Administrative Assistant (Licensed Financial Services)

Location: Fresno
Schedule: Full-Time, Monday-Friday
Compensation: Competitive hourly pay based on experience and licensing credentials

Position Overview

A growing financial services firm is seeking a professional and detail-oriented Administrative Assistant to provide operational, administrative, and client service support to Financial Advisors and their clients. This position is ideal for a candidate with experience in wealth management, investment services, financial planning, or a related financial services environment.

The Administrative Assistant will serve as a key point of contact for clients, assist with account administration, maintain regulatory compliance documentation, and support day-to-day office operations. Candidates must hold the required securities licenses and possess a strong commitment to client service and accuracy.

Responsibilities

• Provide administrative support to Financial Advisors and office staff.
• Schedule appointments, manage calendars, and coordinate client meetings.
• Assist with client onboarding, account openings, transfers, and account maintenance requests.
• Prepare, process, and review financial and investment-related documentation.
• Maintain accurate client records and ensure compliance with industry regulations.
• Respond to client inquiries and provide exceptional customer service.
• Track and follow up on paperwork, transactions, and service requests.
• Coordinate with custodians, broker-dealers, and other financial institutions as needed.
• Support office operations and assist with special projects as assigned.
• Handle confidential client and financial information with discretion and professionalism.

Required Qualifications

• Active Securities Industry Essentials (SIE) license.
• Active Series 6 or Series 7 license.
• Active Series 63, Series 65, or Series 66 license.
• Previous administrative experience within a financial services, wealth management, brokerage, or investment advisory environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and CRM systems.
• Ability to manage multiple priorities in a fast-paced professional setting.

Preferred Qualifications

• Experience supporting Financial Advisors, Registered Representatives, or Wealth Management teams.
• Knowledge of investment accounts, retirement plans, and client service procedures.
• Strong problem-solving skills and a client-focused mindset.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.