Purchasing Assistant

Since 1919, Egan has been the mechanical contractor that West Michigan construction managers and building owners depend on for the highest quality work. Egan is dedicated to hiring individuals who understand the importance of safety, instill integrity in all aspects of their lives, are passionate about what they do and are committed to providing value to our customers.

We are looking for a Purchasing Assistant to support the data processing of the internal purchasing department. If you are looking for an exciting opportunity to join a growing team of dedicated professionals, we’re interested in meeting you.

Duties:

• Responsible for answering the shipping/logistics phone line
• Tracks down POs and POCs on site for deliveries and answers questions on delivery hours
• Participates in and tracks minutes for department meetings
• Data management for Purchasing and the Shop
• Pull reports, creates comparison sheets for rental rates/quotes and orders material reports from jobs
• Assists with entering costs on POs/ Monitors missed costs and updates on POs
• Assists with tracking monthly cost/activity reports
• Creation of POs, MRs and CMs
• Assists with ordering rental equipment
• Manages internal job site rental forms
• Coordinates directly with rental companies to call off assets
• Record shop orders/materials from internal shop stock as billable costs for accounting
• Point of Contact for internal purchasing and tool tracking software
• Assist the shop as needed
• Assist with inventory management (includes traveling to job sites)
• Assist the Accounts Payable department as needed
• Resolve issues with deliveries and vendor errors/ issues
• Assists in streamlining processes and efficiencies 
• Incorporate and promote Jobotics (internal AI platform) in daily routine

Skills & Experience:

• Proficient in Microsoft Excel and Microsoft Suite (Required)
• Excellent customer service skills
• Excellent communication skills
• Ability to work in fast-paced environment

Requirements:

• Punctual, courteous, organized and customer service oriented.
• Excellent written and verbal communication skills
• Professional in interacting with people at all levels
• Ability to build efficient working relationships with project teams 
• Detail orientated, excellent organizational and planning skills
• Strong problem-solving and analytical skills.
• Self-starter, able to work without supervision

Schedule:

• Monday – Friday, Full-Time
• Typical hours: 7:30am - 4:30pm
• Headquarters: Grand Rapids, MI (In-Person Role)

Benefits:

• Competitive base pay
• 100% Employer-funded Medical & Dental insurance premiums
• Comprehensive health coverage plan (Medical, Dental, Vision, Disability, Life Insurance)
• Paid time off (PTO) & Holidays
• 401(K) with company match
• Corporate Chaplain and Employee Assistance Program
• Best and Brightest “Best of the Best” Elite Award Winner - 6 Years Running