Senior Administrative Coordinator

RTX Corporation is an aerospace and defense company that provides advanced systems and services for commercial, military, and government customers worldwide. The company operates under the RTX BBN Technologies brand and is headquartered in Arlington, VA. Role Overview The Professional Office Support Team (POST) is seeking a Full‑time Administrative Associate to provide comprehensive administrative support to senior leaders and employees within the Business Unit in Arlington, VA. This onsite role requires a U.S. citizen and the ability to obtain and maintain a DoD Top Secret security clearance. Responsibilities Provide administrative support to the BU senior leader and employees primarily located or assigned to the BU in BBN’s Arlington office. Collaborate and support all other administrative teams within the organization when necessary. Maintain senior leader calendar for meetings, events, vacation, and travel. Answer routine questions on policies and procedures related to administrative performance, including expense reporting and group meals. Coordinate internal meetings and functions, including arranging for visitors and ordering catered food. Assist in meetings by preparing slides or other material for Zoom and/or in‑person formats. Create and process trip/expense reports for leader and staff, and vendor check reimbursements. Maintain log and track ongoing and outstanding travel claims. Arrange and assist with travel reservations and process expense reports. Coordinate with TA staff or managers on interview schedules. Assist with new employee onboarding requirements for Business Unit employees in Arlington, as needed. Coordinate, assist, and potentially generate export paperwork requirements as necessary. Assist Facilities in coordinating office moves within the Business Unit when required. Assist in maintaining company document repositories. Order office supplies and maintain stock. Coordinate and participate with other administrators across the business to build rapport and foster a collaborative environment. Provide support, guidance, and input on evolving business changes, process improvements, and related initiatives. Assist Communications to track support tickets, including managing the company store relationship for Business Unit or staff. Support government property inventory barcoding, tracking, and periodic audits. Perform other administrative and clerical duties as assigned. Qualifications – Must Have AA/AS degree (or other 2-year post‑high school training) with a minimum of 6 years of relevant experience. Proficiency in Microsoft Office 365 applications (Word, PowerPoint, Excel). Minimum 6 years of related experience. US Person eligibility and ability to obtain any required export authorization. Preferred Qualifications Excellent organizational and customer‑service skills. Experience managing and coordinating calendars for leaders or teams. Experience processing travel and expense documents for leaders and team members. Great attention to detail and ability to multitask effectively. Excellent written communication and interpersonal skills. Proactive in managing tasks, anticipating events, and responding to schedule changes. Ability to think outside the box and work collaboratively. Occasional domestic travel as needed to support another site. Benefits Health, dental, and vision insurance. 401(k) plans with company match. Paid parental leave (including paternal). Flexible work schedules and work/life benefits. Career development and recognition programs. Educational assistance and childcare backup care. Paid time off and holidays. Robust total rewards package with incentive compensation options. Equal Employment Opportunity RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other applicable status. RTX provides affirmative action for qualified individuals with a disability and protected veterans in compliance with federal regulations. #J-18808-Ljbffr