Administrative Assistant Part Time

Job Description

Job Description

About the Role:

Local CPA firm is looking for a motivated and organized Administrative Assistant to join their team in Memphis, TN. This is a great opportunity to be the backbone of a professional accounting firm, keeping operations running smoothly while working alongside a talented team of CPAs. If you thrive in a fast-paced office environment and love keeping things organized, we want to hear from you!

Responsibilities:

• Greet and assist clients in person, over the phone, and via email with professionalism and courtesy
• Manage scheduling, appointments, and calendar coordination for CPA staff
• Prepare, organize, and maintain client files, tax documents, and confidential records
• Handle incoming and outgoing correspondence, mail, and document routing
• Support tax season operations including document intake, scanning, and filing
• Maintain office supplies, equipment, and general office organization
• Assist with data entry, billing support, and accounts receivable follow-up as needed

Requirements:

• High school diploma or equivalent required; associate's degree or higher preferred
• 1-2 years of administrative or office support experience, preferably in a professional services environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with keen attention to detail
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with discretion
• Self-starter with the ability to multitask and prioritize in a deadline-driven environment

About Us:

Our firm is a trusted accounting firm serving individuals and businesses in the Memphis, TN area with a full range of tax, accounting, and financial services. Our clients rely on us for our expertise, integrity, and personalized approach to their financial needs. We pride ourselves on fostering a collaborative and supportive workplace where every team member plays a vital role in our success.