Project Coordinator, Center for Teaching, Learning & Innovation and Academic Affairs

Job Description

Job Description

PROJECT COORDINATORCenter for Teaching, Learning & Innovation and Academic AffairsMorris Brown College · Atlanta, Georgia POSITION INFORMATIONDepartment: Center for Teaching, Learning & Innovation (CTLI), Division of Academic AffairsReports To: Director, Center for Teaching, Learning & InnovationFunctional Support: Office of the Provost; Department Chairs; Faculty; CTLI student initiativesPosition Status: Grant-funded POSITION SUMMARYThe Project Coordinator is the primary operational and project coordination professional for the Center for Teaching, Learning & Innovation (CTLI). The position supports the CTLI Director in establishing the Center as the College's central support hub for teaching excellence, faculty and department chair support, academic innovation, and student learning initiatives.Reporting to the CTLI Director, the coordinator manages program logistics, project timelines, communications, records, data collection, and follow-through across CTLI and Academic Affairs initiatives. The position also provides coordinated project and administrative support to the Office of the Provost. Provost-level assignments are prioritized and coordinated through the CTLI Director to maintain a clear reporting line, balanced workload, and consistent accountability. ROLE SCOPE & SERVICE MODELCTLI is the position's primary organizational home and the central intake point for faculty, chair, and student-facing teaching and learning support requestsThe coordinator provides service, coordination, documentation, and follow-through. Academic, personnel, and policy decisions remain with the appropriate academic leader or officeThe coordinator works across departments and offices, but day-to-day priorities, work assignments, and performance supervision are directed by the CTLI Director in consultation with the Provost ESSENTIAL DUTIES & RESPONSIBILITIESCTLI Operations and Program CoordinationCoordinate the CTLI's day-to-day administrative operations, program calendar, service requests, project pipeline, and shared resourcesPlan and execute workshops, seminars, institutes, consultations, learning communities, academic events, and other CTLI programs, including scheduling, registration, facilities, materials, technology, and participant communicationServe as the first point of contact for CTLI inquiries and ensure requests are acknowledged, routed to the appropriate person or office, tracked, and closed in a timely mannerMaintain organized electronic files, templates, program records, participant lists, resource repositories, and standard operating procedures that support continuity and consistent serviceSupport basic purchasing, invoice, reimbursement, supply, and grant documentation processes for CTLI programs in coordination with the Director and appropriate College officesFaculty and Department Chair SupportCoordinate faculty onboarding, orientation, professional development, mentoring, recognition, and instructional support activities through the CTLIProvide department chairs and faculty with timely operational support, resource navigation, meeting coordination, forms, calendars, reminders, and follow-up related to CTLI and approved Academic Affairs processesAssist the Director in identifying recurring faculty and chair needs and translating those needs into workshops, resources, office hours, referrals, or process improvementsMaintain and distribute current faculty development resources, instructional guides, academic technology information, and teaching support communicationsSupport faculty participation tracking and documentation required for institutional reporting, grant reporting, accreditation, and continuous improvementStudent Learning and Engagement SupportCoordinate CTLI-sponsored student learning programs, academic success workshops, study support activities, digital learning orientations, and related events in collaboration with faculty and student support officesRespond to student inquiries related to CTLI programs and connect students with the appropriate academic or student support resource when needs fall outside the Center's scopeSupport student participation, attendance, feedback, and outcome tracking for CTLI programs and use findings to improve access, communication, and program effectivenessOffice of the Provost and Academic Affairs SupportCoordinate special projects assigned by the Provost in consultation with the CTLI Director, including project plans, timelines, action logs, status updates, documentation, and follow-throughPrepare agendas, meeting materials, minutes, presentations, correspondence, briefing documents, and reports for designated Academic Affairs meetings, committees, and initiativesAssist with the organization and documentation of academic policies, procedures, curriculum initiatives, faculty affairs projects, academic planning activities, and institutional prioritiesSupport accreditation, assessment, program review, compliance, and grant activities by collecting, organizing, validating, and maintaining required documents and evidence under the direction of the responsible administratorCoordinate academic events and activities such as faculty meetings, chair meetings, convocations, professional development days, and other initiatives sponsored by the Provost's Office or CTLIHandle confidential and sensitive information with sound judgment and discretion, particularly information related to personnel, students, curriculum, policy, and institutional planningProject Management, Assessment, and CommunicationDevelop and maintain project plans, schedules, task assignments, decision logs, risk and issue trackers, and completion records for assigned initiativesMonitor milestones and deadlines; communicate reminders, dependencies, delays, and unresolved items to the CTLI Director and appropriate project leadersCollect participation data, evaluations, service metrics, and other evidence; prepare dashboards, summaries, annual reports, grant reports, and recommendations that demonstrate CTLI reach and impactDraft and distribute program announcements, newsletters, web content, resource updates, and other communications in coordination with the CTLI Director and College communications standardsBuild productive working relationships with the Registrar, Institutional Effectiveness, Student Affairs, Online Learning, Information Technology, academic departments, external facilitators, and community partnersPerform other duties assigned by the CTLI Director in support of the Center and the Division of Academic Affairs REQUIRED QUALIFICATIONSBachelor 's degree in education, higher education, business administration, public administration, communications, project management, or a related fieldAt least two years of progressively responsible experience in program coordination, project coordination, administrative operations, education, or a related settingDemonstrated experience coordinating multiple projects, programs, meetings, or events with competing deadlines and multiple stakeholdersStrong written, verbal, interpersonal, organizational, problem-solving, and follow-through skillsAbility to work independently, exercise sound judgment, protect confidential information, and adapt to changing prioritiesProficiency with Microsoft 365 or Google Workspace and the ability to learn project management, learning management, student information, survey, web, and reporting systems PREFERRED QUALIFICATIONSMaster 's degree in higher education, education, public administration, business administration, instructional design, or a related fieldExperience in a college or university academic affairs office, center for teaching and learning, faculty development unit, student success program, or grant-funded initiativeExperience supporting faculty development, department chairs, teaching and learning programs, or student academic support initiativesFamiliarity with academic assessment, accreditation, program review, grant compliance, curriculum processes, or continuous improvement practicesExperience with learning management systems, student information systems, event registration platforms, web content management, project management tools, and basic data reporting CORE COMPETENCIESService orientation and responsivenessProject ownership and dependable follow- throughCollaboration across roles and departmentsAttention to detail and documentation accuracyClear communication and professional judgmentContinuous improvement and data-informed problem solving FUNDINGThis is a grant-funded position. Continued employment may be contingent upon the availability of grant or institutional funding and satisfactory performance.