Office Services Assistant, Temporary

Job Title

Office Services Assistant

Responsibilities

The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.

Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops

File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)

New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members

Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.

Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage

Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications

High School Diploma required

1 to 3 years relevant experience required

Proficiency in Microsoft Office suite

Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred

Excellent customer service and client focused skills

Excellent organizational skills and ability to manage through competing priorities

Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors

Ability to work independently to follow directions and procedures

Ability to work overtime and weekends as needed

The pay rate range for this job position is $20.91 to $31.50. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant's skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.