Senior Administrative Specialist

Senior Administrative Specialist The Senior Administrative Specialist provides high-level administrative, operational, and project support to senior leaders and a global engineering organization. This role ensures effective communication, accurate documentation, efficient coordination, and timely follow-through on departmental and project activities. The ideal candidate demonstrates exceptional organization, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced, global environment. Key Responsibilities Provide comprehensive administrative and operational support to senior leaders, including complex calendar management, scheduling, and executive communications. Coordinate leadership, governance, project, and departmental meetings; prepare agendas, document minutes, track action items, and ensure timely follow-up. Prepare, edit, and format executive presentations, reports, correspondence, announcements, and other business communications. Support project coordination, departmental goals, reporting, documentation, and tracking of key initiatives. Coordinate domestic and international travel, visitor arrangements, workshops, off-site meetings, and departmental events. Manage expense reporting, departmental budgets, office services, records, supplies, and document control in accordance with company policies. Maintain internal communication and collaboration platforms, including Microsoft Teams and SharePoint. Handle confidential company, employee, and project information with professionalism and discretion. Identify process improvement opportunities and develop standardized templates, tools, and procedures to enhance administrative efficiency. Collaborate with global teams and stakeholders across functions, organizational levels, and regions, including occasional support outside normal business hours. Promote employee engagement, collaboration, and a positive team culture while helping drive accountability and operational excellence. Required Qualifications and Experience 10+ years of experience in executive administration, business operations, or a related support role, ideally supporting senior leaders in complex organizations. Candidates with approximately 15 years of experience are preferred. Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Excellent written and verbal communication, presentation development, and facilitation skills. Strong organizational, planning, stakeholder management, and project coordination abilities. Demonstrated ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment. Strong analytical, problem-solving, and critical-thinking skills, with sound judgment and the ability to work independently. Proven ability to influence, coordinate activities, drive accountability, and improve administrative processes. Experience supporting global teams across multiple regions, with flexibility to accommodate occasional meetings outside normal business hours. Preferred Qualifications Associate degree or bachelor's degree in business administration or a related field. Experience supporting senior leadership within a global engineering or project-based organization. G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at OpTech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today! By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications. G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. GTECH Corporation