Full-Charge Bookkeeper

Job Description

Job Description

This position requires daily in-person attendance. 

Job Summary :

Responsible for maintaining the organization’s accounting records, overseeing general ledger activity, payroll and monthly financial close processes, while reviewing accounts receivable and contribution activity for accuracy. This role ensures accurate and timely financial records while supporting reporting needs and maintaining strong internal controls.

The Full-Charge Bookkeeper works closely with external accounting support to ensure accuracy, compliance, and consistency in financial operations.

Key Responsibilities:

General Ledger & Month-End Close

· Maintain general ledger and ensure all transactions are accurately recorded.

· Prepare and post journal entries.

· Prepare monthly bank and credit card reconciliations for review.

· Ensure all reconciling items are identified, documented, and resolved in a timely manner.

· Assist with and support timely month-end close process.

· Ensure all financial data is complete and accurate for reporting.

Contribution Oversight & Count Process

· Oversee and participate in contribution counting processes as needed.

· Ensure proper documentation and internal controls over cash handling.

· Coordinate with staff to ensure accurate recording of contributions.

· Verify completeness of contribution data prior to posting.

· Review contribution and receivable activity for accuracy, completeness and proper classification.

Payroll Processing

· Process bi-weekly payroll, including:

o Employee wages and withholdings

o Clergy housing allowances

o Payroll tax filings and compliance

· Maintain payroll records and ensure accuracy of employee data.

Financial Reporting Support

· Prepare monthly financial reports for review.

· Assist with budget tracking and variance reporting

· Provide supporting schedules and documentation as needed.

Compliance & Documentation

· Maintain organized and audit-ready financial records.

· Assist with annual reporting requirements (1099s, 990 support, etc.)

· Ensure adherence to internal financial policies and procedures.

Coordination & Communication

· Work closely with Accounts Payable Coordinator and administrative staff.

· Respond to internal inquiries related to financial data.

· Coordinate with external accounting support for review and oversight.