Executive Administrative Assistant

Job Description Location: New York or Miami preferred; other locations in the US EST time zone considered. The Executive Assistant (EA) will report to the Chief Finance and Operations Officer and work closely with other members of the leadership team as well as the Senior Executive Assistant based in Barcelona. The EA is responsible for all administrative functions supporting the Emergent Leadership team. The Executive Assistant (EA) will report to the Chief Finance and Operations Officer and work closely with other members of the leadership team and the Senior Executive Assistant based in Barcelona. The EA is responsible for all administrative functions supporting the Emergent Leadership team. The ideal candidate will be a culture champion who is organized and detail oriented, promoting the company’s core values and supporting the full team. You will join an exciting organization that deeply cares about growing with people who question assumptions, have strong judgement, execute fast, take ownership, act responsibly, and help the team advance and improve its standards. Responsibilities Arrange virtual office meetings Arrange external meetings with various stakeholders Calendar management of multiple leaders with MS Outlook Calendar Set up videoconferences (domestic, international; from small to very large in scope) Document minutes of meetings, support documents and MS Excel file management Travel booking, coordination, approvals (domestic and international air, hotel, car) and visa support Time & Expense and Invoice Reporting and Reconciliation Assist with new employee onboarding and new hire orientation support Other duties as assigned Qualifications Minimum 3 years of experience in a professional business support role Demonstrated ability to interact effectively with all the levels of an organization Must have experience with software tools such as MS Office, MS Outlook and Calendar, Microsoft Teams Strong organizational skills including good time management skills and responsiveness Excellent communication skills (both written and oral) Ability and comfort interacting with all levels of the organization Strong attention to detail Motivated team player with a positive attitude who works well in a fast‑paced environment Successful track record of managing competing priorities effectively through a proactive approach Candidate should be flexible/willing to work across this delivery landscape which includes remote and on‑site office work Additional Information Applicants must have work authorization in the US. Emergent provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, local or other applicable laws. #J-18808-Ljbffr Emergent