Executive Administrative Assistant

Get AI-powered advice on this job and more exclusive features. This range is provided by Net2Source Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $34.00/hr - $35.00/hr Title: Executive Administrative Assistant Duration: 06+ Months with Possible Extensions Location: New York, NY 10282 Job Summary & Responsibilities: Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner. Arrange internal and client meetings on and off the Client campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested Handles highly confidential and sensitive client information with utmost discretion. Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Qualifications: Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. Extreme attention to detail and organizational skills, with ability to prioritize tasks. Quick learner and self-starter with excellent anticipation skills. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude. 3-5 years of experience Seniority level Seniority level Associate Employment type Employment type Contract Job function Job function Administrative Industries Banking, Investment Banking, and Insurance Referrals increase your chances of interviewing at Net2Source Inc. by 2x Sign in to set job alerts for “Administrative Assistant” roles. Administrative Assistant, Corporate Communications Administrative Assistant, Office of the CEO Office Assistant (Midtown Manhattan, New York) New York, NY $52,000.00-$56,000.00 5 days ago New York, NY $100,000.00-$110,000.00 2 months ago Executive Assistant, VERSANT Entertainment New York, NY $60,000.00-$80,000.00 4 days ago New York, NY $80,000.00-$100,000.00 1 week ago Executive Assistant to President, North America New York, NY $90,000.00-$105,000.00 1 week ago Administrative Assistant, Global Creative New York, NY $120,000.00-$155,000.00 1 week ago New York City Metropolitan Area $100,000.00-$120,000.00 1 week ago New York, NY $58,125.00-$105,000.00 1 day ago New York, NY $65,000.00-$65,000.00 2 weeks ago Administrative Assistant for the Landlord Tenant Litigation Division New York, NY $60,889.00-$70,022.00 2 months ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr Net2Source Inc.