Administrative & Accounting Clerk

Job Description

Job Description

We are looking for an Administrative & Accounting Clerk to support both front office operations and core accounting tasks for a growing energy and natural resources company. This position combines customer-facing administrative work with day-to-day financial processing, making it ideal for someone who enjoys variety and stays organized in a fast-paced office setting. The right candidate will bring practical accounting knowledge, strong communication skills, and the ability to manage paperwork and transactions with accuracy.

Responsibilities:
• Manage front desk activity by answering a multi-line phone system, directing inquiries, and providing administrative support to the office.
• Process vendor invoices and assist with accounts payable tasks to ensure timely and accurate payment handling.
• Support accounts receivable activities by recording incoming payments and helping maintain up-to-date customer account information.
• Prepare and track purchase orders while coordinating documentation related to office and operational expenses.
• Complete bank deposit activities and maintain accurate financial records for daily transactions.
• Perform data entry across accounting and administrative systems with close attention to detail and accuracy.
• Organize, file, and maintain paperwork so financial and office records remain accessible and current.
• Assist with general office coordination duties that help keep daily administrative and accounting functions running smoothly.• At least 3 years of experience in an accounting clerk, administrative support, or similar office-based role.
• Hands-on experience with accounts payable, invoice processing, and related accounting support responsibilities.
• Working knowledge of accounts receivable functions, including payment posting and record maintenance.
• Ability to create, review, and manage purchase orders with a high degree of accuracy.
• Proficiency in data entry and Microsoft Excel for tracking, reporting, and maintaining records.
• Experience answering and managing a multi-line phone system in an office environment.
• Formal accounting education or coursework is preferred; an associate degree in accounting or a related field is a plus.
• Strong organizational skills, clear communication, and the ability to manage documents and priorities effectively.