Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support contract-related operations for an organization in the utilities and infrastructure sector. This is a Contract position based in Irving, Texas, offering a permanent schedule in an organized office environment. The person in this role will help maintain accurate records, coordinate administrative workflows, and ensure important contract details are tracked effectively.

Responsibilities:
• Examine contracts and related agreements to capture essential terms, deliverables, timelines, and compliance details.
• Maintain organized digital and physical records for contracts and supporting files to ensure easy retrieval and audit readiness.
• Enter and update contract information in internal systems with a strong focus on precision and completeness.
• Provide day-to-day administrative support for contract activities, including status tracking, deadline monitoring, and report preparation.
• Assist with general office coordination, including handling inbound calls and supporting front-desk or receptionist-style duties as needed.
• Monitor contract milestones and follow up on outstanding items to help keep activities on schedule.
• Identify opportunities to streamline documentation practices and recommend practical improvements to administrative processes.• Previous experience in administrative support, office operations, or a similar coordinator role.
• Strong data entry skills with consistent accuracy and attention to detail.
• Ability to review documents carefully and extract important information from contracts or related records.
• Comfortable managing multiple priorities, deadlines, and routine follow-up tasks in a fast-paced setting.
• Strong communication skills, including the ability to answer inbound calls and interact effectively with internal teams.
• Proficiency with standard office systems and administrative tools used for recordkeeping and reporting.
• High level of organization and dependability when handling confidential or time-sensitive information.