Administrative Assistant

Administrative Assistant

As an Administrative Assistant, you will manage calendars, schedule meetings, and coordinate appointments for leadership and departmental teams at a manufacturing site. You will provide comprehensive administrative support, including filing, scanning, document preparation, and correspondence. This role requires maintaining accurate physical and electronic records and filing systems, and serving as a liaison between departments, vendors, and customers to support operational efficiency.

Responsibilities

• Manage calendars and schedule meetings for leadership and departmental teams.
• Coordinate appointments and serve as a manufacturing site administrator.
• Provide administrative support, including filing, scanning, and document preparation.
• Maintain accurate physical and electronic records and filing systems.
• Serve as a liaison between departments, vendors, and customers.
• Handle incoming calls, emails, and general inquiries.
• Assist with report preparation, presentations, and other business documentation.
• Track office supplies and support inventory-related administrative activities.
• Ensure compliance with company policies and document control procedures.

Essential Skills

• 2+ years of administrative support experience, preferably in a manufacturing, industrial, or operations environment.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Must be bilingual in Spanish.

Additional Skills & Qualifications

• High school diploma or equivalent required.
• Experience with document control, records management, or ERP systems is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Environment

This position is fully on-site with the option of working four 10-hour days or a standard 5-day work week. Hours are slightly flexible outside of core business hours. The company values a culture where management cares, listens, and provides employees with the necessary resources to succeed. Growth, learning, and adaptation are key aspects of their work environment.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Oct 8, 2026.