Personal Assistant

Job Description

Job Description

Seeking a polished, proactive Personal Assistant to manage fast-moving personal/business life with precision, and with a true white glove mindset. This is a high-touch role for someone who anticipates needs, protects time, and elevates every experience - from travel and entertaining to household operations and day-to-day logistics. You’ll meet in person in the office as needed, depending on what is going on,

About the Job

• Serve as a right hand for personal calendar management, appointments, and scheduling priorities. Liaise with the various vendors and other employees, as needed.
• Coordinate domestic and international trave.
• Consistently look around corners, refine details proactively, and elevate each experience beyond expectation.
• Help oversee multiple properties and support household operations, including coordination of business employees and service providers.
• Manage personal logistics: errands, reservations, gifting, catering, appointments, and special requests.
• Handle expenses, reconciliations, payroll coordination, bill pay support, and purchase tracking.
• Liaise with the accountants on expenses, payments, reporting, and related administrative matters.
• Assist with special projects and ad hoc requests with responsiveness, polish, and follow-through.
• Maintain absolute discretion and confidentiality with a calm, solutions-first approach.

Responsibilities

Personal Assistance

• Running local errands
• Grocery shopping and household supplies
• Light organizing and tidying
• Laundry and folding
• Meal ordering/coodination
• Picking up mail and packages
• Scheduling and managing doctor appointments
• Coordinating personal calendar items
• Booking travel, hotels, and flights
• Researching services and making reservations
• General household support

Executive Assistance

• Managing email inboxes
• Client follow-up
• Sending thank-you cards and gifts
• Scheduling meetings
• Calendar management
• Travel coordination
• Organizing files and documents
• Following up on outstanding projects
• Keeping virtual assistants and team members accountable
• Tracking deadlines and deliverables
• Assisting with special projects
• Miscellaneous administrative support

About You

• Experience coordinating high-touch travel, lifestyle management, and personal administration with impeccable attention to detail.
• Uncompromising discretion, judgment, and follow-through; highly responsive and reliable.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office; 
• Strong organizational, project management, and problem-solving skills.
• Engaging, poised and resourceful