Executive Admin Assistant

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves.


We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of "fit in to get in" are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter.

Our Newest Opportunity:

The Executive Assistant provides high-level administrative, operational, and strategic support to Executive Leaders. This role is responsible for enabling executives to focus on organizational priorities by proactively managing schedules, communications, and administrative operations while exercising sound judgment, discretion, and professionalism.

The Executive Assistant acts as a trusted partner, gatekeeper, and liaison-anticipating needs, coordinating across teams, and ensuring seamless execution of executive priorities in a dynamic, fast-moving environment.

Essential Duties and Responsibilities (include but are not limited to):
Executive Support & Partnership

• Provide comprehensive, day-to-day support to Executive Leaders, enabling efficiency, focus, and execution.
• Act as a trusted confidant and partner, exercising discretion with highly sensitive and confidential information.
• Anticipate executive needs and proactively resolve issues before they arise.
• Serve as a professional representative of executive leadership internally and externally.

Calendar, Travel & Meeting Management

• Manage complex, ever-changing executive calendars, prioritizing meetings and resolving conflicts.
• Schedule and coordinate internal and external meetings, including executive team meetings, board meetings, and client engagements.
• Prepare meeting materials, agendas, presentations, and follow-up items, track action items to completion.
• Arrange travel accommodations and itineraries, ensuring logistical accuracy and efficiency.

Communication & Liaison

• Serve as a primary point of contact between executive leaders and internal teams, clients, and external partners.
• Draft, review, and manage executive communications, correspondence, and announcements as requested.
• Facilitate cross-functional coordination and information flow to support executive initiatives.
• Exercise judgment in handling inquiries and determining appropriate escalation.

Operational & Administrative Excellence

• Organize and maintain executive records, documents, and files with accuracy and confidentiality.
• Support planning and execution of executive initiatives, events, and offsites.
• Assist with preparation of reports, dashboards, and summaries for executive review.
• Manage expenses, invoices, and administrative processes aligned with company policies.

Project & Priority Management

• Assist with special projects and strategic initiatives as assigned by executive leadership.
• Track priorities, deadlines, and deliverables to ensure timely follow-through.
• Support continuous improvement by identifying opportunities to streamline executive workflows.

Cross-Functional Collaboration

• Partner with HR, Finance, Operations, Sales, and other departments to support executive needs.
• Provide administrative or coordination support to additional leaders or teams as business needs evolve.

Qualifications, Skills and Requirements:

• Strong executive presence with excellent verbal and written communication skills.
• Ability to anticipate needs, prioritize effectively, and operate with minimal direction.
• High level of emotional intelligence (EQ) and interpersonal skills.
• Ability to influence, collaborate, and build trust across all levels of the organization.
• Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams).
• Adaptable, resourceful, and calm under pressure in a deadline-driven environment.

Education, Training and Experience:

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years of experience supporting senior executives or leadership teams.
• Proven experience managing complex calendars, travel, and executive communications.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to handle sensitive information with discretion and professionalism.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company's performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

To learn more, visit:

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!