Executive Admin Assistant

Are you looking to accelerate your career while staying true to yourself? At OneDigital, we help people do their best work and live their best lives. We are seeking an Executive Assistant to support our Executive Leaders in a fast‑moving environment. Role Overview The Executive Assistant provides high‑level administrative, operational and strategic support to Executive Leaders, enabling them to focus on organizational priorities by proactively managing schedules, communications and administrative operations. Responsibilities Executive Support & Partnership Provide comprehensive, day‑to‑day support to Executive Leaders, enabling efficiency, focus, and execution. Act as a trusted confidant and partner, exercising discretion with highly sensitive and confidential information. Anticipate executive needs and proactively resolve issues before they arise. Serve as a professional representative of executive leadership internally and externally. Calendar, Travel & Meeting Management Manage complex, ever‑changing executive calendars, prioritizing meetings and resolving conflicts. Schedule and coordinate internal and external meetings, including executive team meetings, board meetings, and client engagements. Prepare meeting materials, agendas, presentations, and follow‑up items, tracking action items to completion. Arrange travel accommodations and itineraries, ensuring logistical accuracy and efficiency. Communication & Liaison Serve as a primary point of contact between executive leaders and internal teams, clients, and external partners. Draft, review, and manage executive communications, correspondence, and announcements as requested. Facilitate cross‑functional coordination and information flow to support executive initiatives. Exercise judgment in handling inquiries and determining appropriate escalation. Operational & Administrative Excellence Organize and maintain executive records, documents, and files with accuracy and confidentiality. Support planning and execution of executive initiatives, events and offsites. Assist with preparation of reports, dashboards and summaries for executive review. Manage expenses, invoices and administrative processes aligned with company policies. Project & Priority Management Assist with special projects and strategic initiatives as assigned by executive leadership. Track priorities, deadlines and deliverables to ensure timely follow‑through. Support continuous improvement by identifying opportunities to streamline executive workflows. Cross‑Functional Collaboration Partner with HR, Finance, Operations, Sales and other departments to support executive needs. Provide administrative or coordination support to additional leaders or teams as business needs evolve. Qualifications, Skills and Requirements Strong executive presence with excellent verbal and written communication skills. Ability to anticipate needs, prioritize effectively and operate with minimal direction. High level of emotional intelligence (EQ) and interpersonal skills. Ability to influence, collaborate, and build trust across all levels of the organization. Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Word, Excel, PowerPoint, Teams). Adaptable, resourceful and calm under pressure in a deadline‑driven environment. Education, Training and Experience Bachelor’s degree preferred or equivalent combination of education and experience. 5+ years of experience supporting senior executives or leadership teams. Proven experience managing complex calendars, travel and executive communications. Exceptional organizational skills and attention to detail. Demonstrated ability to handle sensitive information with discretion and professionalism. Compensation & Benefits Base pay commensurate with skills, education, qualifications, experience, and location. Eligible for variable compensation, commission and/or annual bonus based on individual and company performance. Eligible employees receive health, wellbeing, retirement and other financial benefits, paid time off, overtime pay for non‑exempt employees and robust learning and development programs. Reimbursement of job‑related expenses per company policy and possible employee perks and discounts. Equal Employment Opportunity OneDigitalis an equal opportunity employer. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy, national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information or any other category protected by federal, state or local law. To learn more, a copy of the Federal EEO poster is linked here. #J-18808-Ljbffr Digital Insurance LLC