Legal Secretary / Administrative Assistant

Job Description

Job Description

Law office in Hollywood, Florida, is looking for a highly organized, dependable, and professional Legal Secretary / Administrative Assistant to assist with secretarial duties and the day-to-day administration of the office. The successful candidate will be detail-oriented, communicate effectively, and be comfortable managing several responsibilities in a professional, deadline-driven environment.

The position requires strong computer skills, excellent organizational abilities, and the capacity to provide reliable administrative support to attorneys. Previous experience in a law firm is preferred. Experience with estate planning, real estate transactions, litigation or business law is an advantage.

Primary Responsibilities

• Handle incoming telephone calls, take messages, and direct inquiries appropriately.
• Provide secretarial and administrative support to attorneys.
• Prepare, format, proofread, and organize correspondence and legal documents.
• Maintain and update client files, records, and electronic folders.
• Coordinate appointments, meetings, and attorney calendars.
• Monitor important dates, court deadlines, and scheduled filings.
• Assist with electronic filing through the Florida Courts E-Filing Portal.
• Perform scanning, copying, document organization, and general filing.
• Maintain timekeeping records and assist with entering attorney billable time.
• Receive visitors and provide professional assistance to clients.
• Sort incoming mail and prepare outgoing correspondence.
• Monitor office supplies and assist with general office organization.
• Conduct basic legal research and assist with gathering information for legal matters.
• Perform other clerical, secretarial, and administrative duties as required.

Qualifications and Skills

• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to learn and use electronic filing, calendaring, and timekeeping software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize assignments, manage multiple tasks, and meet deadlines.
• Professional attitude, sound judgment, and discretion when handling confidential information.
• Ability to work independently and cooperate effectively with attorneys and colleagues.

Preferred Experience

• Prior employment in a law firm or legal environment as a legal secretary, administrative assistant, or similar professional support role.
• Familiarity with Florida court filing procedures.
• Experience supporting attorneys in transactional or litigation settings.