Human Resources Admin Assistant
Flying Food Group
Job Posting/Description Position: Human Resources Admin Assistant
Department: HR
Reports to: Human Resource Manager
Starting Rate: TBD
Date Position Available: 06/27/2026 Administrative Responsibilities :
- Maintains employees' files in HRIS systems and physical files
- maintain current and accuracy for new hires, terminations, employee changes & personal information, LOAs, benefits and other as required.
- Ensures federal and state compliance in personnel files, I-9 binders, medical files Workers' compensation files and other confidential employee information.
- Maintain monthly filing of employment applications, interview results and EEO Data for applicant tracking and reporting.
- Prepare and process PAFs for all employee transactions.
- Prepares Human Resource reports for unit management and Corporate.
- Assist with reconcile monthly benefit invoices to payroll and employee records and correct all discrepancies.
- Administer employee recognition programs, company bulletin boards and newsletter.
- Assist with processing all benefits enrollment, terminations, changes and corrections to FFG payroll, providers and within HR ADP
- Assist explaining and interpret company insurance programs to employees and dependents.
- Assist with administer and enforce HR policy and procedures and corporate policies and procedures.
- Ensure compliance with all applicable federal, state, and local laws.
- Administer employee uniform program, employee parking & employee badge systems.
Strategic Responsibilities:
- Conduct employee orientation training.
- Manage employee rewards and recognition programs to ensure they are effective with employees and meet company objectives.
- Provide support to execute the company's strategic HR initiatives.
Other Responsibilities and duties will include, but not be limited to:
- Knowledge of internal policies and procedures.
- General knowledge of HR law and practice, employee orientation.
- Competent to work independently within area of expertise.
- Take responsibility for a small subset of an HR project and works independently with periodic feedback.
- Know and follow all safety requirements; strive to maintain a safe work environment.
- Effectively give and receive feedback; willingly ask questions and seek direction, as needed.
- Must be able to function within a team environment.
- Perform detail-oriented tasks utilizing effective language and basic math skills.
- Perform tasks under general supervision.
- Minimum of a AA/AS. degree of HR/Admin or an equivalent combination of education and experience.
- Knowledge of California state laws and regulations
- Manufacturing experience a plus
- A minimum of 1-2 years broad-based human resource experience.
- Candidate bilingual is a plus.
- Knowledge of HRIS systems, particularly ADP and Paycom
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office suite, computer knowledge, email and excel.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Human Resources Admin Assistant in Burlingame, CA vacancy
- ...Job Posting/Description Position: Human Resources Admin Assistant Department: HR Reports to: Human Resource Manager Starting Rate: TBD Date Position Available: 06/27/2026 Administrative Responsibilities : Maintains employees' files in HRIS systems...SuggestedWork at officeLocal area
Flying Food Group
South San Francisco, CA3 days ago - Flying Food Group is seeking a Human Resources Admin Assistant in South San Francisco, California. This role involves maintaining employee files, ensuring compliance with HR regulations, and supporting strategic HR initiatives. The ideal candidate will possess an AA/AS...Suggested
$23.15 per hour
...basis of merit alone. Pacific Aviation is looking for a bright, polished, and motivated professional to join our team as Human Resources Office Assistant to support the office in Burlingame (SFO), California. If you love helping candidates and employees and maintaining an...SuggestedHourly payPart timeWork at officePacific Aviation
Burlingame, CA4 days ago$140k - $160k
...founded by veterans of Meta PyTorch and Google Vertex AI. We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant (EA) to our senior leadership team. The ideal candidate will be a master at multitasking, communication, and discretion, with the...SuggestedFireworks AI
San Mateo, CA1 day ago- ...Executive Assistant Netomi is the leading agentic AI platform for enterprise customer experience. We work with the largest global brands like Delta Airlines, MetLife, MGM, United, and others to enable agentic automation at scale across the entire customer journey. Our...SuggestedFlexible hoursShift work
netomi
San Mateo, CA2 days ago $107.9k - $133.2k
...professionally and personally, come join our team. The Executive Assistant provides overall administrative support to the Chief Quality... ...activities and functions, acting as a backup and additional resource as needed. Extensive collaboration with internal and external...Local areaFlexible hoursShift work2 days per week3 days per weekUltragenyx Pharmaceutical
South San Francisco, CA2 days ago$120.75k - $149.5k
...drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations. Executive Assistant & Office Operations Partner with our Chief Product Technology Officer to help drive focus, execution, and an exceptional workplace...Work at officeRelocation packageFlexible hoursShift workMrBeast
San Mateo, CA2 days ago- ...NewLimit is a biotechnology company working to radically extend human healthspan. We’re developing medicines to treat aging by... ...and immune function. Position NewLimit is seeking an executive assistant to provide administrative support to the CEO and executive team...Work at office
NewLimit
South San Francisco, CA4 days ago $100k - $140k
...We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide direct support to the Chief Product Officer and Chief Technology Officer while also assisting other senior leaders within the office as needed. This role is based in our San Mateo...Summer workWork at officeWorldwideShift workFanatics Retail Group Fulfillment, LLC
San Mateo, CA2 days ago$120k - $200k
...Zipline is seeking an Executive Assistant to support its Leadership Team at the South San Francisco headquarters. This role involves managing complex calendars, organizing travel, and facilitating team meetings to ensure high productivity. The ideal candidate has over...Jobr
South San Francisco, CA5 days ago$82k - $163k
...Executive Assistant Join us at the intersection of innovation, operations, and AI. Guidewire is hiring a high-impact Executive Assistant to support our Chief Information Officer and his leadership team, including the VPs of Applications, Strategy & Operations, and Infrastructure...Full timePart timeFlexible hoursShift work2 days per weekGuidewire
San Mateo, CA2 days ago$75k - $105k
...Executive Assistant San Mateo, CA (Hybrid) Eve is redefining legal technology for plaintiff... ...sensitive information. ~ Proactive, resourceful, and solutions-oriented mindset. ~... ...our recruitment team but do not replace human judgment. Final hiring decisions are...Temporary workWork at officeLocal areaFlexible hours3 days per weekEVE Inc
San Mateo, CA3 days ago$135k - $160k
...Position Summary Lycia Therapeutics is seeking an experienced and highly resourceful Executive Assistant to provide senior‑level support to our CEO, CFO, and General Counsel. This is a critical role for someone who thrives in a fast‑moving, mission‑driven biotech environment...Work at officeLycia Therapeutics
South San Francisco, CA2 days ago- ...efficiently and effectively. Partner with the Senior Executive Assistant to support leadership events, executive visits, and key... ...management, travel coordination, and executive scheduling. Proactive, resourceful, and always thinking several steps ahead. Calm under pressure...Work at officeWorldwideShift work
Jobtailor
San Mateo, CA3 days ago $112k - $168k
...executive team. Partner with other executive assistants within a large and diverse organization... ...and conflicting needs, handling resource and schedule conflicts expeditiously with... ...administration or related field; humanities backgrounds welcome as well. 3-5 years...Full timeWork at officeImmediate startVisa sponsorshipSupportFinity
San Mateo, CA4 days ago$85k - $120k
...Executive Assistant & Sales Support We're looking for someone organized, proactive, and ready to own the operational backbone that keeps... ...management skills Team player who can also work independently Resourceful and adaptable with can‑do attitude Professional representation...Full timeWork at officeRemote workShift workAfternoon shiftNashville Public Radio
Millbrae, CA1 day ago$48 - $50 per hour
...company, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the Chief Executive Officer (CEO... ...Management Industries Biotechnology Research and Health and Human Services Referrals increase your chances of interviewing at Career...Contract workWork at officeImmediate startShift workCareer Group
South San Francisco, CA5 days ago- ...Executive Assistant Job type: Full Time · Department: Operations · Work type: Hybrid San Mateo, California, United States About Archetype... ...fully prepared and walk out with clear next steps. Expenses & admin: Manage expense reporting, reimbursements, and routine administrative...Full timeWork at officeShift work
Neara
San Mateo, CA1 day ago - ...Executive Assistant – Full Time Location: San Mateo (Hybrid) Overview We are seeking an experienced Executive Assistant (EA)... ...client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable...Full time
HIKINEX
San Mateo, CA5 days ago - ...The Role We're looking for an experienced, dependable administrator who takes real pride in doing admin work exceptionally well. This role works closely with our founders, primarily supporting the CEO and co-founder, with bandwidth to help coordinate broader team meetings...Work at officeShift work
Generalist
San Mateo, CA1 day ago - ...Administrative Assistant Performs high-level administrative and office support responsibilities for assigned leader and leadership... ...internal and external customers; directs people to the appropriate resources. Researches solutions and responds to email and phone...Work at office
Infotree Global Solutions
South San Francisco, CA5 days ago $107.9k - $133.2k
...Executive Assistant South San Francisco, CA Why Join Us? Be a hero for our rare disease patients At Ultragenyx, we fundamentally... ...activities and functions, acting as a backup and additional resource as needed # Extensive collaboration with internal and...Full timeLocal areaFlexible hoursShift work2 days per week3 days per weekUltragenyx Pharmaceutical
South San Francisco, CA3 days ago$128.97k - $150.47k
...advancing a pipeline of potential new medicines for patients suffering from diseases of cardiac muscle dysfunction. The Executive Assistant to the Chief Financial Officer provides high-level, confidential administrative and operational support to the CFO, CFO Leadership...Work at officeCytokinetics
South San Francisco, CA3 days ago$4,123.13 - $5,825.88 per month
...administrative duties; provide information and assistance to the public. Representative Duties... ...the office; maintain manuals and update resource materials. Type and assemble reports,... ...in the selection process should contact Human Resources to make the necessary...Work at officeLocal areaKern Community College District
San Mateo, CA6 days ago$36.06 - $40.87 per hour
...Schedule: Full-Time / Non-Exempt Department: Human Resources Reports to: Sr HR Director Hourly Range: $36... ...Generous paid time off and wellness benefits ~ Employee Assistance Program (24/7 support) ~ Ongoing training and professional...Hourly payFull timeWork at officeFlexible hoursAspiranet
South San Francisco, CA5 days ago- ...with customers and local partners Team Support & Leadership Lead by example on the sales floor and during peak periods Assist in onboarding, coaching, and mentoring new team members Help maintain a positive, inclusive, and collaborative team environment...Hourly payPart timeLocal areaFlexible hours
Top Drawer
Burlingame, CA11 days ago - ...projects. This role will manage project documentation, maintain electronic records, support Autodesk Forma project administration, assist with document uploads, scanning, archiving, and ensure compliance with document management standards. Requirements: ~05 years...Long term contractWork at office
Dawar Consulting
South San Francisco, CA4 days ago - ...Executive And Personal Assistant At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti...
- ...Executive Assistant To C Suite This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic...Work at officeFlexible hours
$75k - $90k
...Executive Assistant At Piper Sandler, we connect capital with opportunity to build a better future. We believe that diverse teams with unique backgrounds, skills, and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Human Resources Admin Assistant. Be the first to apply!
Related searches
- administrative assistant work online from home Burlingame, CA
- part-time administrative assistant work from home Burlingame, CA
- human resources assistant
- hr administrative assistant
- remote hr assistant
- human resources administrator
- hr legal assistant
- human resource assistant full time
- amazon hr assistant
- hr manager assistant