Executive Assistant

Executive Assistant

San Mateo, CA (Hybrid)

Eve is redefining legal technology for plaintiff law firms, and we're building the team that will take us there. We help firms handle more cases, recover more for clients, and grow with AI that works across every stage of a case, from intake through resolution. The next generation of great plaintiff firms will be AI-Native, and Eve is how they get there. But what makes Eve different isn't just the product. It's how we build it. If you're someone who takes ownership, stays curious, and wants to build AI that's already changing how law is practiced, this is where you belong.

Eve is trusted by over 1000+ law firms, and we're growing fast. We've raised over $160M from world-class partners including Spark Capital, Andreessen Horowitz(A16z), Menlo Ventures, and Lightspeed. Engineers, designers, and operators from places like Scale, Meta, Airbnb, Cruise, Square, Rubrik, and Lyft are building Eve from the ground up. We're on the bleeding edge of AI, collaborating directly with teams at OpenAI and Anthropic to build best-in-class AI workflows tailored for legal work. We are growing 2X revenue Quarter over Quarter.

As Eve's first Executive Assistant, you'll play a critical role in helping our founders operate at their highest level. You'll own the details that keep the business running smoothly, proactively solve problems before they arise, and create leverage for company leadership.

This is an ideal opportunity for someone early in their career who is highly organized, eager to learn, and excited to work alongside founders in a fast-paced startup environment. No task is too big or too small, you'll be a trusted partner who helps wherever needed.

Executive Support

• Manage and maintain complex calendars for Eve's founders, including scheduling, prioritization, and conflict resolution.
• Coordinate internal and external meetings across multiple stakeholders and time zones.
• Serve as a point of contact for executives, ensuring timely communication and follow-through.
• Help manage inboxes, track action items, and ensure important follow-ups don't fall through the cracks.
• Prepare agendas, meeting materials, notes, and follow-up documentation as needed.

Travel & Logistics

• Coordinate travel, including flights, hotels, transportation, etc.
• Manage expense reporting, reimbursements, and related administrative tasks.
• Anticipate logistical challenges and proactively solve them before they become issues.

Operations & Special Projects

• Partner with Workplace and People to help plan company offsites, onboarding activities, and internal events.
• Handle ad hoc requests and special projects across teams as business needs evolve.
• Build and improve systems, processes, and documentation that increase efficiency.
• Leverage AI tools to streamline workflows, communications, scheduling, and administrative processes.

Be a Utility Player

• Jump in wherever support is needed.
• Take ownership of both strategic and administrative tasks.
• Help create structure and organization in a rapidly growing company.
• Operate with sound judgment, professionalism, and discretion.

What We Are Looking For

• 13 years of experience in an administrative, executive support, operations, coordinator, or similar role.
• Exceptional organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Proactive, resourceful, and solutions-oriented mindset.
• Comfortable working independently while maintaining strong communication with stakeholders.
• Experience with Google Workspace, Slack, and modern productivity tools.
• Enthusiasm for AI and willingness to leverage tools like ChatGPT, Claude, or similar technologies to improve efficiency.
• Based in the San Francisco Bay Area and able to work from our San Mateo office at least 3 days per week.

Nice to Have

• Experience supporting founders, executives, or senior leaders.
• Experience working in a startup, technology company, or other high-growth environment.
• Experience planning events, team offsites, or travel logistics.
• Bachelor's degree or equivalent practical experience.

Final compensation will be determined based on a variety of factors, including but not limited to relevant experience, skills, interview performance, and the scope and level of the role and candidate.

US Base Salary Range

$75,000 - $105,000 USD

Competitive Salary & Equity 401(k) Program with Employer Matching Health, Dental, Vision and Life Insurance Short Term and Long Term Disability Commuter Benefits* Autonomous Work Environment Workplace Setup Reimbursement Telecomm Stipend Flexible Time Off (FTO) + Holidays Quarterly Team Gatherings In office Perks*

*In office employees only

Eve Legal is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation during the application process, reach out to your recruiter.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.