Administrative Support Assistant (Efmp), Nf-3

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines their families and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel civilian employees contractors and volunteers who keep the organization functioning smoothly and effectively.

Duties

Under the direction of the Exceptional Family Member Program Manager coordinates and performs a wide variety of responsible administrative functions in support of the Exceptional Family Member Program (EFMP). Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. Provides administrative support to Program Manager and staff.

Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Collaborates with the EFMP Manager to develop internal procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies reports correspondence for accuracy and format. Collects compiles and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a government-issued computer to transmit correspondence create reports databases spreadsheets graphics slide shows and presentations. Manipulates data to meet presentation and report requirements.

Enforces and trains employees on proper naval correspondence rules and correct grammar spelling capitalization and punctuation. Receives telephone calls visitors complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. May arrange and maintain program operational calendar and appointment calendars for staff. Routes all incoming correspondence to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests. Monitors and conducts inbound and outbound case transfers.

May perform support functions such as gathering statistical data; drafting reports; submitting work tickets and addressing safety concerns; submitting marketing requests as needed; maintaining the stock of office supplies; making arrangements for special events; Handles sensitive information that is proprietary privileged confidential or otherwise legally exempt from disclosure. Safeguards sensitive information and prevents unauthorized reading printing retaining copying or dissemination of information messages or correspondence in accordance with rules and regulations such as those covered by the Privacy Act 5 USC 552(a) Health Insurance Portability and Accountability Act Public Law 104-191 and DoD Directive 6025.18. Notifies the higher-level supervisor and senders immediately when proprietary information has been released and advises on how to properly recover and/or protect information.

Delivers exceptional customer service with a focus on understanding and meeting customer needs ensuring professional and courteous experience. Assists customers communicating clearly and in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when issues arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards and any injury occupational illness and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Requirements

Conditions of employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

Three years experience demonstrating broad knowledge of related administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Inter-personal skills to relate to all segments of the military and civilian community using persuasiveness poise tact and objectivity. Proficiency with computer software associated peripheral equipment and applications involving word processing email communication database management desktop publishing and internet navigation. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

Must be able to obtain and maintain a National Agency Check with Inquiries and State Criminal History Repository Check (CNACI) background checks which are required for positions that involve working with children under 18 years of age.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race age color religion national origin sex GINA political affiliationmembership or non-membership in an employee organization marital status physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: part of the employment process Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI).For all positions requiring access to firearms or ammunition the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760 Qualification to Possess Firearms or Ammunition before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s) if applicable.

*If prior military DD214 Member Copy

*Resume that does not exceed 2 pages

**IMPORTANT: To align with the Merit Hiring Plan Federal Agencies will not accept resumes that exceed two pages. Accordingly the NAF HRO will only consider resumes that are two pages or fewer. Resumes exceeding this limit will not be referred and will be deemed ineligible for consideration.

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees whether on or off duty cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace and Marines sailors and their family members have a right to a reliable and productive Federal workforce.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

Junior IC