Administrative Assistant - Front Desk (On-site)

Job Description

Job Description

Administrative Assistant – Front Desk (On-site)

Are you detailed, reliable, you enjoy working with people? Are you looking for an established firm that provides opportunities for professional growth and training? If your answer is yes, we are seeking a person for our Administrative Assistant – Front Desk role! This position manages front office reception and provides administrative support across all levels of the organization. This is an on-site position requiring in-person attendance during standard business hours of 8:00 AM–5:00 PM Monday-Friday.

The ideal candidate excellent interpersonal and communication skills. VAA's talent is at the heart of our success.

Your role:

• Maintains continuous front desk coverage as the primary point of contact for visitors and employees, including greeting guests, managing building access, visitor sign-in and badge issuance, and notifying staff of arrivals.

• Performs administrative duties including phone coverage, food ordering, printing, proofreading, filing, document binding, incoming/outgoing mail and shipments, breakroom/coffee station upkeep, and meeting room setup and breakdown.

• Responds quickly to requests for administrative support from partners and staff.

• Assists with coordinating company events, wellness and outreach initiatives.

• Distributes weekly work schedules.

• Orders and restocks safety equipment, office, and kitchen supplies, and coordinates with vendors as needed.

• Manages the sign-out and return of equipment, and other shared office resources.

• Prepares, organizes, and distributes monthly accounting reports for invoicing and review meetings.

• Maintains company archive records.

• Manage renewal of professional organization memberships for partners and staff.

• Administers the employee recognition program, including adding and removing employees, issuing points, and maintaining accurate point tracking.

Your resume must include:

• High School graduate or equivalent with 2-4 years of experience in a professional

Starting Hourly Range: $22.00 - $30.00. A variety of factors are considered when determining an offer including, but not limited to, market data, geographic location, experience, and specialized skills.

Benefits : Health, dental, vision, life insurance, profit-sharing, 401(k), paid leave, and more!

Get to Know VAA

VAA is an Engineering, Planning and Design firm specializing in commercial projects, bulk commodity-handling facilities, and structures for value-added processing, manufacturing and distribution. VAA is one of the industry's leading firms, combining nearly a half-century of excellence with a vibrant, future-focused energy. We serve a diverse portfolio of clients, ranging from multinational corporations to local municipalities to individual farms and businesses.

Hear first-hand what it's like to work here, the range of opportunities you can find and the wealth of resources that will support you - both professionally and personally:

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Why VAA?

• It's not all calcs and CAD around here. Join your peers for a chili cookoff or homebrew tasting... get an opportunity to dunk the CEO during our annual Community Caring Campaign. Take advantage of charitable PTO to volunteer for organizations you're passionate about. At VAA, we're committed to building community from within and making a difference in the communities where we live and work.
• Support for life/work balance: flexible schedule options, onsite gym, Employee Assistance Program, and fun opportunities for friendly competition
• Ongoing professional development, including mentoring, online learning and tuition reimbursement.
• An award-winning workplace, recognized by USA Today as a national 2024, 2025 and 2026 Top Workplace USA and by the Star Tribune as one of Minnesota's Top 200 Workplaces (2022/2023/2024/2025).

Let's get growing.®

Your career. Your talents. Your network.

Apply today!

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VAA is an Equal Employment Opportunity/Vets/Disability employer