Business Office Manager

Business Office ManagerU.S. Municipal Supply LLC is a leading municipal equipment dealership serving public works, utilities, and contractors with sales, service, and parts support. With $20 million in annual sales, we are committed to providing quality equipment solutions and exceptional customer service. We are seeking a detail-oriented, hands-on Business Office Manager to join our team in King of Prussia, PA and help support the continued success of our growing business.The Business Office Manager will assist in managing daily financial and administrative operations, including billing, invoicing, reconciliations, and general office coordination. This position provides key support to the Accounting Manager and plays an important role in keeping our business organized, accurate, and efficient.Key ResponsibilitiesProcess billing, monthly invoicing, and customer paymentsAssist with accounts payable, accounts receivable, and reconciliationsProvide payroll support, including timekeeping review and employee inquiry assistanceProcess credits, adjustments, and customer account reconciliationsProvide financial and administrative support to the Accounting Manager and dealership leadershipManage office operations including vendor coordination, office supply procurement, records management, and general office organizationSupport HR-related functions such as assisting with onboarding paperwork, maintaining personnel files, and coordinating employee communicationCoordinate communication and scheduling for meetings, training sessions, and manufacturer/industry representativesEnsure compliance with company policies and procedures through consistent recordkeeping and documentationQualifications5+ years of bookkeeping, accounting, or office management experienceDealership, distribution, or equipment industry experience preferredSolid knowledge of A/P, A/R, and reconciliationsProficiency with accounting software (P21, SAP, CDK, or similar)Strong Excel and Microsoft Office skillsHighly organized, detail-oriented, and able to manage multiple prioritiesIntegrity and confidentiality in handling financial informationWhat We OfferCompetitive salary based on experienceHealth, dental, and vision insurance401(k) with company matchPaid time off and holidaysOpportunities for training and professional growth