ADMINISTRATIVE ASSISTANT 4

Administrative Assistant 4

The Mission of ELMHS is to provide mental health evaluation, treatment, habilitation, and consultation for adults. Programs include inpatient interventions, jail-based evaluations, supervised group home and residential programs, forensic evaluation, care, custody, and aftercare; intermediate and long-term psychiatric services are coordinated with the total system of care in Louisiana.

ELMHS is looking for a motivated, detail-oriented, and positive individual to join our team as an Administrative Assistant 4! The selected candidate for this role will provide administrative and educational support by coordinating documents and reports, performing clerical tasks, tracking hospital expansion needs and progress, assisting with meetings and scheduling, and maintaining records.

The ideal candidate should possess the following competencies:

• Accepting direction: The ability to be open and willing to follow guidance or instructions.
• Communicating effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Acting with ethics and integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Displaying professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Using data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum qualifications: Four years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties:

In this role, you will:

• Provide support throughout the clinical areas of the East Division and the Forensic Division, Jackson Campus, and deals with issues that are highly complex and confidential in nature.
• Compose and type correspondence involving complex and non-routine matters and signs for the Assistant Clinical Director/Clinical Director once content has been authorized.
• Issue division-wide memorandums and responses for informational requests, reports and directives at the Assistant Clinical Director's/Clinical Director's request.
• Assure maximum efficiency in performance of duties as required for smooth office operation including secretarial duties, but not limited to, i.e., receiving and forwarding telephone calls of various types from throughout the hospital, state office, and throughout the state; routine business matters, i.e., dictation, typing, transcribing, filing, handling office mail (incoming and outgoing), screening calls and accommodating visitors; completes travel requests and reimbursements; schedules appointments and establishes appointment priorities or reschedules appointments for Assistant Clinical Director/Clinical Director; maintains calendar of activities and meetings; requisitions office supplies and forwards work order requests when needed.

Appointment type: Probationary or promotional.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Leigh Moore

ELMHS HR

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Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.