Administrative Assistant

Job Functions:

• Selected candidate will be responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, and general administrative tasks.
• The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.
• Support the day-to-day functions in a fast-paced environment, including administrative support of team leadership.
• Maintain a customer service approach, and communicate in a positive, professional manner.
• Respond to and resolve requests in a timely and efficient manner.
• Perform general administrative tasks including managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, ordering supplies, filing, and organizing, executing internal processes for the highest efficiency. Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials.
• Create PowerPoint presentations, Excel spreadsheets, newsletters, reports, minutes and agendas as requested.
• Act as a support for the Total Rewards/HR team.
• Works effectively and efficiently with each member of the team to assist as needed.

• Executive calendar management for the Chief Medical Officer and Associate Chief Medical Officer
• Complex scheduling and coordination of meetings across multiple stakeholders
• Managing meeting requests, calendar conflicts, and prioritization of appointments
• Maintaining accurate calendars and ensuring efficient coordination of leadership schedules
• Providing high-level administrative support related specifically to scheduling and calendar functions
• This is not a traditional Administrative Assistant role and will not require the full range of general administrative responsibilities.

Skills:

• Seeking an experienced Administrative Assistant / Executive Scheduling Coordinator to provide temporary remote support for the executive leadership team at Atlantic Medical Group while a permanent Project Coordinator search is underway.
• The manager is specifically seeking candidates with strong executive scheduling experience and a demonstrated ability to manage complex calendars for senior leaders.

Preferred Qualifications:

• Recent experience supporting executive-level leaders
• Advanced calendar management and scheduling skills
• Experience coordinating high-volume meetings across multiple departments and stakeholders
• Strong communication, organization, and prioritization abilities
• Ability to work independently in a remote environment
• Candidates who are already credentialed within Atlantic Health or have recently completed an assignment within the health system are encouraged, as this may help expedite onboarding.
• Please submit candidates with specific executive calendar management experience highlighted on their resumes.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Sharepoint - Highly Desired
• Prior administrative experience - Highly Desired

Education:

• High school diploma - Required
• College Degree - Preferred

Shift:

• 8a - 4p
• 37.50 hours weekly
• 5 days/week

Department:

• AMG CMO

ATD Technology, LLC is a certified minority woman owned business that creates opportunities to match qualified individuals with client programs while meeting all parties' financial and technical goals. ATD is a full service provider with offerings in Contract, Permanent and Temp-to-Perm staffing solutions. We serve Fortune 1000, mid cap and small cap companies in the Commercial, Public and Government sectors.