Accounts Payable Supervisor/Manager

Job Description

Job Description

We are looking for an experienced Accounts Payable Supervisor/Manager to lead the full accounts payable function for a retail organization in Honolulu, Hawaii. This position is responsible for guiding daily AP operations, ensuring invoices and payments are handled accurately, and maintaining reliable vendor account management. The ideal candidate brings strong leadership, sound knowledge of payables controls, and a proactive approach to improving efficiency, reporting, and cross-functional collaboration. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Melissa Tree at View phone number on ziprecruiter.com.

Responsibilities:

• Direct the day-to-day activities of the accounts payable team and provide oversight, coaching, and workload coordination.

• Review invoice entry, coding, payment scheduling, check runs, and ACH transactions to ensure accurate and timely processing.

• Reconcile vendor statements and investigate discrepancies, delayed payments, and other issues affecting account accuracy.

• Track outstanding payables, monitor aging activity, and take action to resolve exceptions before they impact operations or supplier relationships.

• Maintain compliance with accounting policies, approval procedures, and internal control standards across all AP activities.

• Partner with finance, accounting, and procurement teams to streamline workflows, strengthen processes, and support operational improvements.

• Contribute to month-end and year-end close by preparing account analysis, supporting reconciliations, and delivering AP-related reporting.

• Respond to audit requests and organize documentation needed for internal reviews, external audits, and management inquiries.

• Build strong vendor relationships by addressing escalated concerns professionally and ensuring timely communication on payment matters.

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• At least 5 years of experience in accounts payable or broader accounting operations.
• Previous experience leading or supervising staff within an accounts payable environment.
• Strong understanding of invoice processing, coding, reconciliations, payment cycles, and AP controls.
• Hands-on experience with check runs, ACH payments, and vendor account maintenance.
• Proficiency with accounting or ERP systems and advanced working knowledge of Microsoft Excel.
• Excellent organizational skills, attention to detail, and the ability to manage priorities in a fast-paced setting.
• Effective written and verbal communication skills with the ability to work across departments and handle vendor interactions professionally.