Distribution Clerk

The Opportunity

The administrative assistant provides administrative support in a warehouse environment by preparing reports, handling requests for information, printing shipping documentation, filing, creating labels, collecting data, and placing purchase requisitions. Supports a team of approximately 15 Shipping personnel.

What We're Looking For

• Education: High school diploma or equivalent preferred.
• Experience: Minimum of 1-2 years of prior experience in an administrative role.
• Collaboration tool: Strong computer skills; knowledgeable in Microsoft Office Suite.
• Exceptional interpersonal and relationship-building skills, with a high degree of tact and courtesy in dealing with others.
• Excellent verbal and written communication skills.
• Adept at developing and maintaining detailed administrative and procedural processes Ability to manage sensitive, complex, confidential information.
• Detail-oriented, with good organizational skills and a high degree of accuracy.
• Ability to multitask, prioritize tasks to meet deadlines, manage time, problem-solve, and work independently as well as part of a team is crucial.
• High energy and eagerness to demonstrate personal initiative.

How You Will Thrive And Create An Impact

• Assist with warehouse picking processes; prepare and control records; collect data; prepare reports; and submit purchase requisitions, IT tickets & work orders.
• Maintain goodwill and provide exceptional service to all customers, potential customers, and associates.
• Helps ensure regulatory compliance; prepares, completes, and verifies required documentation; and facilitates the timely movement of goods.
• Arranges and coordinates business travel for managers, directors, or other division heads.
• Performs administrative tasks such as answering telephone calls, providing information, taking messages, and maintaining office supply inventory.
• Participates in cycle counts and helps maintain inventory accuracy.
• Interfaces with other departments to achieve production goals and product shipment requirements.
• Works closely with the MRP and QA groups to coordinate manufacturing and testing of materials & documentation.
• May research documentation within company quality system programs.
• Reviews process reproducibility trends for applicable products and applies that knowledge to improve processes and products.
• Ensures the accuracy of all receiving and shipping documents.
• Gathers and maintains all data and records related to shipping and receiving activities. Enters data into systems.
• Ensures receiving counts match packing lists and purchase orders, and shipping counts match picking documents.
• Assists in resolving any discrepancies. Resolves discrepancies with an interdepartmental, customer-centric approach.
• Collects all inbound freight documentation and routes it to the appropriate record-keeping unit.
• Performs other duties as assigned.