Executive Assistant

We are hiring an Executive Assistant to support the CEO for a mid sized organization based in Northern Virginia. This is a critical role that will have interaction with all of leadership and the board of directors. Responsibilities Manage and coordinate executive calendars, ensuring meetings and commitments are prioritized appropriately. Review and triage incoming communications and emails, flagging key issues and drafting responses when appropriate. Prepare executives for meetings by organizing materials and relevant background information. Take meeting notes when meetings are confidential or when AI transcription is not available and convert notes and transcripts into clear summaries and action items. Track key priorities, action items, and commitments from emails, meetings, and leadership discussions to ensure timely follow-up and completion. Prepare presentations, talking points, and draft reports for leadership meetings and external engagements. Coordinate travel arrangements and itineraries as needed. Serve as a point of contact for internal teams, partners, and external stakeholders when coordinating meetings, communications, or executive requests. Develop an understanding of company operations and priorities to support leadership effectively. Required Experience Experience providing executive support to senior executives, founders, or C‑suite leaders with complex schedules and competing priorities. Strong proficiency with Microsoft Office (Outlook, Excel, PowerPoint) and Teams, including the ability to use Excel and PowerPoint to prepare reports, analyze information, and create polished presentations. Demonstrated leadership skills, with the ability to advocate for priorities and help drive decisions forward. Exceptional organizational, communication, and time‑management skills. Demonstrated ability to handle highly confidential information with discretion. Ability to manage multiple priorities in a fast‑paced environment. #J-18808-Ljbffr