Payment Specialist - Payables

Payment Specialist

The Clerk's Office is seeking a highly organized and detail-oriented Payment Specialist to join our Payables Department. In this critical role, you will help uphold the Clerk's Office commitment to accuracy, transparency, and accountability in all financial operations.

The Payment Specialist performs advanced auditing and payment processing for accounts payable on behalf of the Palm Beach County Board of County Commissioners, supporting the operational functions of the Clerk of the Circuit Court & Comptroller. This position is responsible for recording and posting monetary transactions, performing daily and weekly accounting reconciliations, researching unusual items or discrepancies involving payments or accounting policies, and ensuring appropriate resolution.

You will review all processed work to verify accuracy and the proper handling of funds. Assignments may include pre-auditing, administrative accounting, and ensuring the timely and accurate processing of payments.

Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

Examples of Essential Functions:

• Audits, prepares, processes, and posts various transactions to assigned work unit; performs verification for all transactions received through unit checks and balances procedures
• Prepares transaction logs, and other routine documentation for assigned accounting duties
• Generates a variety of records, lists, forms, reports and/or statements relating to department functions
• Prints, copies, distributes, and/or files records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions
• Processes transactions, assists customers, and accounts daily for all transactions processed for department
• Performs follow-up on customer accounts, as applicable to assigned department
• Responds to inquiries concerning records and assigned accounts; provides resolution, information, or direction accordingly
• Reviews all work processed for the purpose of ensuring accuracy in accounting and processing of transactions
• Provides cross-training, assistance and guidance to other unit employees in accounting processes and procedures
• Performs advanced accounting clerical tasks requiring specialized knowledge of unit processes and procedures
• Functions with considerable independence and initiative in researching accounting discrepancies, inconsistencies, and out-of-balance conditions

Typical Qualifications:

High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply initiative and work independently in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review; or an equivalent combination of education, training and experience.

Supplemental Information:

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at View email address on click.appcast.io or View phone number on click.appcast.io.

The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans' Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller's Office values the service veterans and their family members have given to our country and that the Clerk's office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans' Preference Claim Form and required documentation prior to the position's posted closing date. Hiring decisions are based on qualified candidates' non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans' preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans' preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.