Payroll Associate

Payroll Associate

Henry Ford College presents an opportunity for a Payroll Associate. The Payroll associate is responsible for performing payroll functions related to processing payroll from start to finish for all College payroll categories: ex. Faculty, Administrative, Support Staff, Students, and Summer Pays. This individual will display impeccable character. This individual must be discreet in handling sensitive information; be service oriented and be motivated to deliver high levels of customer service.

Core Competencies and Qualifications

• Associate's degree in business related field from a regionally accredited institution of higher education, or a combination of education and experience may be considered.
• One year of accounting, payroll, reconciliation, or closely related experience required.
• Experience with Microsoft applications.
• Experience in higher education.
• Experience in a union environment.
• Experience with wage and hour compliance.
• Ability to improve processes.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain a high degree of confidentiality; adherence to FERPA (Family Educational Rights and Privacy Act).
• Ability to act independently; ability to complete job-related tasks without direct supervision.
• Ability to maintain a professional office environment.
• Ability to exercise professional judgement and decision-making skills.
• Demonstrated ability to effectively manage multiple tasks and deadlines.
• Ability to work effectively and collaboratively in teams with all levels of management.
• Ability to create collaborative relationships on-campus and with high school counselors.
• Demonstrated ability to work effectively in stressful situations.
• An engaging personality in meeting the public both by telephone and in person.
• Ability to analyze data information.
• High degree of attention to details and ability to follow complex instructions.
• Understanding and commitment to the Henry Ford College Mission.

The ideal candidate will have a career that reflects the following qualifications and competencies: Experience using an integrated student information system such as Colleague by Ellucian (Datatel Colleague) Banner by Ellucian, or PeopleSoft is a plus.

• Reasoning - Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Customer Service - Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Listening - Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations.
• Conscientiousness - Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
• Critical thinking and Problem-Solving Skills - The ability to work independently and make independent decisions and judgement consistent with the level of the position.
• Thinking Innovatively - Constantly searches for new ways of improving existing processes and doing things more efficiently; strives to understand what is missing from current processes. Implement process improvement when possible.

In addition, we seek someone who values and demonstrates:

• Attention to Detail - Is thorough when performing work and conscientious about attending to details.
• Arithmetic/Mathematical Reasoning - Performs computations such as addition, subtraction, multiplication, and division correctly. Solves problems by applying the correct formulas.
• Writing - Recognizes or uses correct English grammar, punctuation and spelling to communicate effectively with our sponsor (customer).
• Integrity/Honesty - Contributes to maintain the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self and others. Is trustworthy.
• Continual Learning - Assesses and recognizes own strengths and weaknesses; pursues self-development.

Essential Duties and Responsibilities including but not limited to

• Responsible for processing payroll from start to finish for all College payroll categories: ex. Faculty, Administrative, Support Staff, Students, and Summer Pays.
• Create and maintain computerized payroll records for College employees.
• Create and maintain computerized payroll records for College extra-contractual assignments – some with multiple assignments.
• Maintain and verify employee screens and data in computerized payroll system for proper processing.
• Audit and verify accuracy of timecards.
• Verify, input, and maintain all voluntary and mandatory deductions including but not limited to tax sheltered annuities, new tax information, direct deposits, garnishments, or any other deductions files and information as necessary.
• Prepare and ensure accuracy of payment requests for all voluntary and mandatory payroll deduction payments including but not limited to tax withholdings, 403B, 457, pension, pension supplements, and garnishments, or any other deduction payments as necessary.
• Establish direct deposit and pay card setups. Review and resolve return or discrepancies, as necessary.
• Reconcile and resolve differences on payroll-related general ledger accounts monthly.
• Prepare and/or assist as requested in the printing, verification, and mailing of annual W-2's and W-3.
• Assist in backfilling Payroll Specialist job functions as needed.
• Perform other duties as assigned within the scope of qualifications and/or training.

While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Therefore, performing additional job-related duties not listed above may be required as assigned.