Administrative Assistant, (full-time)

Greenville Arena District Administrative AssistantBe part of the team behind some of the Upstate's most exciting live entertainment experiences! Greenville Arena District, home of Bon Secours Wellness Arena, is seeking an organized, resourceful, and detail-oriented Administrative Assistant to support the people and operations that keep our organization running smoothly.This position plays an important role in supporting departments across the organization, coordinating administrative activities, maintaining records, and assisting with Board administration and daily office operations. We're looking for someone who enjoys working with people, is comfortable with technology, takes pride in staying organized, and thrives in a collaborative, fast-paced environment where no two days are quite the same.ResponsibilitiesAdministrative and Organizational SupportProvide administrative support across departments, including correspondence, document preparation, reports, presentations, scheduling, and other assigned activities.Assist with coordinating administrative projects involving multiple departments, including gathering information, tracking deadlines, and following up on outstanding items.Coordinate daily office activities, including meeting and conference rooms, office supplies, mail, deliveries, and shared office resources.Serve as a central point of contact for visitors and general inquiries, greeting guests, screening calls, and directing requests to the appropriate staff.Assist with administrative and logistical arrangements for internal meetings, employee activities, and organizational functions.Identify opportunities to improve office organization and efficiency and share recommendations with appropriate staff.Assist with updating administrative procedures and implementing approved process improvements.Records ManagementCoordinate administrative processing of contracts and agreements, including routing documents, obtaining authorized signatures, maintaining executed agreements, and tracking key dates.Maintain organized electronic and physical files, including contracts, agreements, and official District records, in accordance with established procedures.Monitor assigned tracking systems and notify appropriate staff of upcoming deadlines or missing documentation.Support consistent document organization and recordkeeping practices across departments.Maintain shared electronic files, forms, templates, calendars, and other administrative resources.Board LiaisonCoordinate Board Meetings and Committee Meetings (agenda development, meeting notices, attendance tracking, and meeting material preparation).Attend Board Meetings and prepare meeting minutes in a timely and accurate manner. Publish and communicate minutes in accordance with public meeting laws.Develop relationships with Board Members and often act as the first point of contact for the Board's general queriesEnsure Greenville Arena District website is up-to-date with Board Member bios, meetings, agendas, and notices.