Paralegal - NY & NJ

Callahan & Fusco is a regional insurance defense firm handling matters across the East Coast, including trucking, construction, product liability, and general liability litigation. We operate on three core pillars: Trust, Accountability, and Excellence. We are also a technology-forward firm, actively leveraging systems and AI tools to improve efficiency and outcomes. The Role We are seeking an experienced Insurance Defense Paralegal based in New York and New Jersey for a hybrid position (3 days in office / 2 remote). The right candidate understands how a file progresses, knows what comes next, and takes action without waiting to be told. How We Operate We utilize a pool system. Paralegals are not assigned to a single attorney. You will work across multiple attorneys, matters, and clients. Work is assigned based on bandwidth, experience, and familiarity with the matter. Senior paralegals assist with delegation and workflow. As cases move closer to trial, paralegals are assigned to specific matters and work more closely on those files to ensure they are fully prepared and positioned for trial. This structure provides exposure, but also requires organization, communication, and accountability. What We Expect Top performers in this role: Work independently and proactively Understand the lifecycle of an insurance defense case Anticipate next steps and move files forward Are detail-oriented and organized Communicate effectively with attorneys and team members Handle time entry contemporaneously and follow billing guidelines Help position matters for efficient resolution or trial Responsibilities Support matters from inception through trial Review and summarize medical records and billing (chronologies) Draft and manage discovery demands and responses Prepare motions and litigation documents Coordinate IMEs, experts, and scheduling Summarize depositions and key case materials Handle HIPAA authorizations and subpoenas Manage NY/NJ e-filing Communicate with clients, carriers, and experts Maintain organized files in the case management system Technology Filevine Microsoft Teams ROAM We expect candidates to be comfortable with technology and open to using AI tools to improve efficiency. Requirements 2+ years of insurance defense experience (NJ and/or NY required) Experience with NY/NJ court systems and e-filing Experience in bodily injury and catastrophic loss matters preferred Strong organizational and time management skills Ability to work independently and within a team structure Bachelor’s degree and/or Paralegal Certificate required Work Environment and Attendance Expectations This full-time Insurance Defense Paralegal position supports Callahan & Fusco, LLC’s Lower Manhattan, New York, and West Orange, New Jersey offices. Regular attendance and availability during the established work schedule are essential to supporting attorneys, maintaining office operations, and meeting court and client deadlines. The paralegal will work within the firm’s pool system, supporting multiple attorneys and matters. Assignments are based on bandwidth, experience, and familiarity with each case, with senior paralegals assisting with delegation and workflow. As matters approach trial, the paralegal may be assigned to specific cases to provide focused trial preparation support. The paralegal must communicate proactively, manage competing priorities, and maintain accuracy and attention to detail. This role requires understanding how litigation progresses, anticipating next steps, and taking initiative within the scope of assigned responsibilities. Case deadlines and trial demands may occasionally require schedule flexibility and travel. The remote workspace must support confidential conversations and secure handling of client information. The paralegal must follow firm policies governing technology use, cybersecurity, confidentiality, and approved work locations. Physical and Functional Requirements Essential duties include regular use of computers, legal technology, electronic filing platforms, and document management systems; reviewing, organizing, and preparing litigation documents; maintaining case files; coordinating discovery; and communicating with attorneys, colleagues, clients, witnesses, experts, and service providers. The position requires organizing and prioritizing assignments across multiple matters, tracking deadlines, supporting document production, and assisting with deposition and trial preparation. Duties may also include organizing exhibits and case materials and attending required case-related meetings or proceedings. Essential functions may be performed with or without reasonable accommodation. Equal Employment Opportunity and Accommodations Callahan & Fusco, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law. The firm provides reasonable accommodations to qualified applicants and employees as required by applicable law. #J-18808-Ljbffr Callahan & Fusco, LLC.