County Manager's Office Coordinator

Deputy County Manager's Office Administrative Aide

High level administrative functions coordinating the Deputy County Manager's Office. The incumbent in this position is responsible for coordinating this office, which entails a diversity of responsibilities and knowledge of Seminole County policies and procedures.

Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description. Additional compensation based on licensure.

Essential Functions

Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Serves as administrative aide to the Deputy County Manager (DCM) and Assistant County Manager (ACM), which includes:

• Initial point of contact for Deputy and Assistant County Manager, presenting a professional, positive image
• Manages phone calls, meeting requests, calendars, mail, and email for Deputy and Assistant County managers
• Reviews and prioritizes correspondence requiring Deputy or Assistant County Manager signature
• Prepares and researches appropriate files necessary for meetings and appointments
• Conducts research for completion of special projects and work assignments related to Deputy and Assistant County Manager needs
• Serves as administrative back-up to the Executive Office Manager, which includes assistance with County Manager's calendar and correspondence requiring the County Manager's signature.
• Responsible for coordinating responses to public records requests. Collaborates with county staff to research and identify records and manages deadlines related to public records requests. Assists with providing cost estimates for fulfilling public information requests. Communicates with the requesting parties regarding the status of the request. Identify and recommend system improvements and enhancements to the public record request process.
• Serves as Procurement Card Delegate for the Deputy County Manager.
• Serves as back-up for main County phone line (front desk).
• Serves as back-up for County Manager's Office finances.
• Performs administrative tasks functioning in a specialized, technical, operational capacity in support of the County Manager's Office. Works closely with Executive Office Manager and Management Support Specialist.
• Assists with resolution of various problems encountered by the public, referring matters to other County departments/divisions as appropriate.
• Establishes and maintains effective working relationships with BCC Aides, Department Directors, county staff, and general public.
• Represents the County Manager's Office professionally when receiving calls and responding to inquiries.

Additional Duties:

Performs additional duties as assigned. In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

Minimum Qualifications

High School Diploma or GED and six (6) years progressively responsible administrative experience, including knowledge of advanced MS Office applications and excellent customer service and communication skills. A comparable amount of education, training, or experience may be substituted for the minimum qualifications.

Additional Requirements

Ability to communicate effectively both orally and in writing. Knowledge of proper grammar, punctuation, spelling, and modern office practices and procedures, including record keeping methods. Skilled in managing complex and confidential information. Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks and assignments. Ability to assume delegated responsibility for communication directives and follow-up in an expeditious and effective manner. Ability to work independently and effectively with the general public on a variety of complex issues. Ability to research, organize, and prepare accurate reports, summaries, and/or tabulations. Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; explain policies and procedures Intermediate knowledge of Microsoft Office suite of products including Word, Outlook, PowerPoint, and Excel. Must possess and maintain a valid Florida Driver's License. All employees must attend Seminole County Required Trainings. Department Specific training per position may be required.