Administrative Coordinator

Posting Number: STA00565PO26 Job Family: Administrative Support Job Function: Administrative Services USC Market Title: Administrative Coordinator Job Level: P1 - Professional Business Title (Internal Title): Administrative Coordinator - FSL Campus: Columbia Work County: Richland College/Division: Division of Student Affairs and Academic Support Department: SAAS Fraternity & Sorority Life State Pay Range: G07 USC Market Range: MRD - $44,296 $54,263 $64,229 Anticipated Hiring Range: $44,296 - $64,229 Location of Vacancy: Columbia, SC Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Monday – Friday 8:30 am – 5:00 pm Must be willing to work a flexible schedule to meet the needs of the department. Basis : 12 months Job Search Category: Student Services About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities. Advertised Job Summary Admin Coordinator – Fraternity and Sorority Life Are you the organizational powerhouse every office needs? Ready to make an impact behind the scenes while supporting thousands of students? Want to help shape the student experience for a thriving fraternity and sorority community? Can you juggle calendars, conquer spreadsheets, and greet every visitor with a smile? Do you have a knack for organization, communication, and customer service? We Have the Job for You! The Administrative Coordinator is responsible for managing administrative operations of the office of fraternity and sorority life. They will play a crucial role in ensuring smooth and efficient office procedures, including oversight of the daily operations of the unit. They manage systems with financial impact to the growing fraternity/sorority community. They create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, safety, and systems. Primary duties include: Provide administrative support and utilize campus programs/software for processes with financial impact. Oversee chapter roster updates, process changes, track membership card and billing agreement data for over 10,000 members of the growing fraternity/sorority community. Serve as the central point of contact for students and guests visiting the office, ensuring front-end office operations are welcoming. Provide administrative and operational support to the Assistant Dean of FSL by coordinating schedules, preparing documents, maintaining records, responding to inquiries, organizing meetings, and completing assigned administrative tasks to support departmental goals and priorities. Coordinate office building and property maintenance, manage office supplies and equipment, and ensure a safe and productive working environment. Provide administrative support by managing email and phones operated by the unit. Have strong working knowledge of systems and processes and be able to quickly answer roster management and billing-related questions to students and families. Perks Competitive salary + some of the BEST benefits you can find! 15 paid vacation days 15 paid sick days 13 paid holidays (including an extended December holiday) An engaging and collaborative environment. Job Related Minimum Required Education and Experience Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred Qualifications Experience in roster or client management systems and/or in customer or client-facing role. Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant. Knowledge/Skills/Abilities Knowledge of Office Administrator responsibilities, systems, and procedures. Ability to quickly learn new systems and processes. Proficiency in MS Office (MS Excel, Outlook, and Teams in particular). Familiarity with email and calendar scheduling tools. Excellent time management skills and ability to multi-task and prioritize work. Ability to work effectively and build collaborations with all constituencies at all levels in a diverse institution. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills in a fast-paced environment. A creative mind with the ability to suggest improvements. Provide administrative support by managing email and phones operated by the unit. Have strong working knowledge of systems and processes and be able to quickly answer roster management and billing-related questions to students and families. Provide community information to prospective students and families.Serve as a liaison with office staff, University partners, local advisors, house corporations, national organization representatives, students, and families. Work effectively and build collaborations with all constituents in a diverse institution. Provide administrative support by utilizing campus programs/software for processes with financial impact. Oversee chapter roster updates, process changes, track membership card and billing agreement data for over 10,000 members of the growing fraternity/sorority community. Serve as the central point of contact for students and guests visiting the office, ensuring front-end office operations are welcoming. Hire, onboard, train, and assign tasks to student employees. Coordinate office building and property maintenance, manage office supplies and equipment, and ensure a safe and productive working environment.Establish and maintain positive working relationships with vendors. Provide administrative and operational support to the Assistant Dean of FSL by coordinating schedules, preparing documents, maintaining records, responding to inquiries, organizing meetings, and completing assigned administrative tasks to support departmental goals and priorities. Support with other office related duties and tasks as assigned. Yes 30 Yes 25 Yes 15 Yes 10 Yes 20 No Non-Essential 1 07/28/2026 10/27/2026 No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 27, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. #J-18808-Ljbffr