Human Resources Assistant

Human Resources Assistant

Location: Charlotte, NC (On-site) Department: Human Resources Reports to: Director of Human Resources Employment Type: Full-Time

About the Role

Job Summary: The Human Resources Assistant provides administrative and operational support to the HR department, with a strong focus on talent acquisition and recruiting and onboarding activities. This role assists in sourcing candidates, coordinating interviews, maintaining employee records, administrative support, and day-to-day HR functions to ensure efficient and compliant operations.

Qualifications

• Bilingual a must, fluent English and Spanish
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred
• 12 years of administrative or HR experience
• Detail-oriented with strong problem-solving abilities
• Strong multitasking ability
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Customer service mindset and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite
• Familiarity with HR software
• Knowledge of basic employment laws and HR best practices
• Ability to work independently and in a team environment

Key Responsibilities

Recruiting & Talent Acquisition

• Post job openings on job boards and social platforms (e.g., LinkedIn, Indeed)
• Screen resumes and applications to identify qualified candidates
• Coordinate and schedule interviews with hiring managers
• Conduct initial phone screens or pre-employment assessments
• Communicate with candidates throughout the recruitment process
• Prepare offer letters and support pre-employment processes
• Maintain and update applicant tracking systems (ATS)
• Assist with onboarding and new hire orientation

HR Administrative Support

• Maintain HR systems and files
• Maintain accurate employee records and HR databases
• Assist with onboarding and orientation for new hires
• Support benefits administration, enrollment, and employee questions
• Respond to employee inquiries regarding HR policies and procedures
• Support payroll preparation by tracking timekeeping and employee changes
• Prepare HR reports and documentation as needed
• Help ensure compliance with federal, state, and company policies
• Assist in administering HR programs such as performance management and training
• Respond to employee inquiries regarding HR policies, procedures, and programs
• Provide clerical support such as filing, data entry, and document preparation

Physical Demands

• Ability to sit for extended periods of time.
• Ability to use hands to manipulate a keyboard and reach with hands and arms, operate a computer for data entry most hours of the day.
• Ability to speak and write in English; communicate via phone, email, and in-person with internal staff and the public.
• Must have sufficient clarity of speech and hearing.
• Must have specific vision abilities required by this job includes close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.