CEO Executive Admin

Job Description

Job Description

Title: CEO Executive Assistant
Duration: Full Time
Location: Elgin, IL
Compensation: $70,000 - $85,000 + 10% Bonus
Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Position Summary
We are seeking an experienced CEO Executive Administrator to provide high-level support to the Chief Executive Officer of a rapidly growing organization. This role goes beyond traditional administrative support and requires a proactive professional who can effectively manage executive priorities, communications, scheduling, and key business relationships.
The ideal candidate is highly organized, exercises strong judgment, maintains strict confidentiality, and thrives in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Manage and prioritize the CEO's inbox, including drafting correspondence, flagging urgent matters, and ensuring timely follow-up.
• Coordinate and manage a complex executive calendar, including scheduling, meeting preparation, conflict resolution, and protection of strategic focus time.
• Prepare daily and weekly executive summaries outlining priorities, upcoming meetings, action items, and key decisions.
• Create concise meeting briefs that provide relevant background information, discussion points, and stakeholder insights.
• Track action items, commitments, and strategic initiatives to ensure timely completion and accountability.
• Maintain records and communication history for key business relationships, clients, partners, and stakeholders.
• Coordinate executive outreach efforts, including personalized communications, gifting initiatives, and relationship-building activities.
• Prepare agendas, capture meeting outcomes, and monitor follow-up actions from executive meetings.
• Serve as a trusted point of contact on behalf of the CEO while maintaining professionalism and discretion.
• Handle sensitive and confidential information related to business operations, financial matters, and strategic initiatives.

Required Qualifications

• 5+ years of direct support to C-suite executives.
• Experience supporting a CEO or other senior executive in a fast-paced business environment.
• Proven ability to manage competing priorities with minimal supervision.
• Strong written and verbal communication skills.
• Experience drafting communications on behalf of executives.
• Proficiency with productivity tools, calendar management platforms, CRM systems, and AI-enabled business tools.
• Strong research, organizational, and problem-solving skills.
• Ability to exercise sound judgment and maintain confidentiality.

Preferred Background

• Experience within financial services, insurance, professional services, private equity, acquisitions, or other growth-oriented organizations.
• Exposure to executive travel coordination, strategic initiatives, and confidential business matters.
• Experience interacting with external clients, partners, and executive-level stakeholders.

 
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.