Executive Assistant (3-6 years experience)

Job Description

Job Description

HIGH PROFILE FOUNDATION SEEKING TEMPORARY EXECUTIVE ASSISTANT TO JOIN THEIR HR TEAM, SUPPORTIING THE CHEIF PEOPLE OFFICER. THIS IS A HYBRID ROLE.

It's a pretty straight forward EA role. We're looking for someone who is highly efficient at calendaring, maintaining confidentiality, and has the confidence to be the "gatekeeper." Concur travel experience is a must. Salesforce and experience in foundations, operations and/or finance is a plus.

Executive Assistant to Chief People Officer

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Chief People Officer in a mission-driven organization.

Key Responsibilities:

• Manage complex calendars, travel, meetings, agendas, and follow-up
• Prepare and edit presentations, reports, correspondence, and Board materials
• Coordinate projects, communications, events, and cross-departmental initiatives
• Manage expenses, contracts, vendor paperwork, and department records
• Assist with HR budgets, forecasts, and reconciliations
• Anticipate needs, resolve issues, and manage competing priorities
• Handle confidential information with professionalism and discretion

Qualifications:

• 3-5 years of executive-level administrative
• Exceptional organization, communication, judgment, and attention to detail
• Strong Microsoft Office and collaboration-tool skills
• Experience with Salesforce, HRIS, or ERP systems a plus
• Bachelor’s degree
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment
• Commitment to the organization’s mission and values