Administrative Specialist
$31 per hourOnTrack Staffing Oklahoma City, OK
Job Description
Job Description
Administrative Specialist
Oklahoma City, OK (Downtown)
Full-Time | Contract/Contingent
$31.00/hour
Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
About the Role
We are seeking a highly organized and analytical Administrative Specialist to support a dynamic contract administration division in a professional, fast-paced environment. This role is ideal for someone with strong administrative experience, attention to detail, and the ability to manage complex projects and reporting tasks.
Key Responsibilities
- Provide advanced administrative and analytical support to a division or department
- Track and monitor contracts, including timelines, deliverables, and reporting requirements
- Assist with preparation of City Council, board, or committee memos and documentation
- Conduct research and analysis (quantitative and qualitative) to support decision-making
- Prepare detailed reports, presentations, and written communications
- Support cross-functional projects and collaborate with internal and external stakeholders
- Assist with budget tracking, forecasting, and financial reporting tasks
Required Qualifications
- Minimum 3 years of progressively responsible administrative or analytical experience
- Experience supporting departments in government, nonprofit, or complex corporate environments
- Demonstrated experience:
- Leading or supporting special projects
- Preparing high-level reports, memos, or presentations
- Conducting research and data analysis
Technical Skills
- Strong proficiency in:
- Microsoft Excel (pivot tables, lookups, basic modeling)
- Microsoft Word (formal documents, templates)
- PowerPoint (presentations and data storytelling)
- Outlook (professional communication and scheduling)
- Working knowledge of:
- Budget support (line-item allocations, forecasting, projections)
- Municipal finance practices (fund accounting, encumbrances)
- ERP/financial systems (Oracle, Workday, Munis, or PeopleSoft preferred)
- Experience with:
- Data visualization tools (e.g., Power BI)
- Research methods and data synthesis into actionable insights
Core Competencies
- Strong organizational and administrative skills
- Problem-solving mindset with the ability to evaluate and recommend solutions
- Excellent written and verbal communication skills
- Ability to engage professionally with stakeholders and leadership
- Self-motivated with the ability to work independently
- Strong planning and time management abilities
- High level of discretion and ability to handle confidential information
Work Environment & Perks
- Downtown Oklahoma City
- Parking provided at no cost
- Opportunity to work alongside a collaborative and mission-driven team
Apply Today
If you are detail-oriented, analytical, and thrive in a structured yet dynamic environment, we encourage you to apply!
Company DescriptionOnTrack Staffing – Since 2006 Passion. Pride. People.
OnTrack Staffing is a US-based national staffing service with offices, OnTrack OnSite locations, and Clients throughout the nation. For more than a decade, OnTrack has delivered cost-effective staffing solutions to both local businesses and Fortune 500 companies. Each member of our team is passionate and engaged. At the heart of every service we offer to clients and job seekers is a commitment: “Always provide the highest level of service.” You are our priority, and we want you to succeed.Company Description
OnTrack Staffing – Since 2006 Passion. Pride. People.\r\n\r\nOnTrack Staffing is a US-based national staffing service with offices, OnTrack OnSite locations, and Clients throughout the nation.\r\n\r\nFor more than a decade, OnTrack has delivered cost-effective staffing solutions to both local businesses and Fortune 500 companies. Each member of our team is passionate and engaged. At the heart of every service we offer to clients and job seekers is a commitment: “Always provide the highest level of service.” You are our priority, and we want you to succeed.
Vacancy posted a month ago
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