Administrative/Executive Assistant

Overview: The primary responsibility of this position is to assist in completion of all administrative tasks assigned in functional departments throughout the organization as well as on company/client projects. Key responsibilities include interacting with our clients, our Associates, and our internal team members. Responsibilities: · Develop strong interpersonal relationships with external and internal customers · Coordinate and document meetings, and follow through with deliverables · Prepare PowerPoint presentation materials for internal and external meetings · Monitor project status, project schedules, and budgets when necessary · Prepare, organize, and distribute project-related items to project stakeholders · Resolve any urgent project-related issues and be involved in company/client projects · Report and escalate to management any administrative/project issues when necessary Position Requirements: · Bachelor’s degree · Bilingual skills (English and Spanish); fluency in English is a must! · Two to five years of experience as an administrative assistant in a project-based or similar organization, preferably with a Civil/Structural engineering services firm · Excellent written and verbal communication skills · Strong time management skill · Strong working knowledge of Microsoft Office tools, cloud-based software, and/or project management tools · Solid organizational skills with attention to detail and multitasking abilities Ideal Candidate: · Has an unwavering customer service orientation to internal and external customers · Is courteous and respectful to others under all circumstances and maintains a flexible approach/demeanor · Dependable and reliable, especially during tackling urgent situations · A self-starter who takes ownership and pride in work; a go-getter · Completes tasks and projects with minimal supervision · Effectively communicates with project stakeholders (internal and external clients, contractors, clients of our clients)