Office Administrator I General Admin

Office AdministratorIgnite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.Salt Lake City, UtahPosition SummaryThe Administrative & Operations Coordinator supports daily business operations by managing customer interactions, processing transactions, coordinating inventory and deliveries, and ensuring accurate billing and documentation. This role works closely with sales, accounting, and credit teams to keep operations running smoothly and efficiently.Key ResponsibilitiesAnswer incoming phone calls and provide support to customers and the sales teamCoordinate and track incoming deliveries, ensuring materials are received and documented properlyProcess orders, deliveries, and transactions in company systemsWork with the credit team to ensure customer accounts and jobs are set up and managed correctlyVerify that all deliveries, orders, and services are billed accurately and on timeManage petty cash and ensure proper tracking of cash transactionsReview, approve, and track purchases and invoicesInvestigate and resolve billing or payment issues with vendors and internal teamsMaintain accurate financial and transaction records, including account reconciliationsReview employee expense reports for accuracy and complianceMonitor inventory levels and assist with reordering when neededTrack received materials and follow up on items that have not yet been invoicedUpload and organize order documentation within company systemsAssist with collection efforts by following up on outstanding invoicesSupport inventory counts and help resolve discrepanciesReview sales and purchase orders to ensure completeness and accuracyFollow company policies and safety procedures and participate in required meetingsQualificationsStrong organizational and multitasking skillsAttention to detail and accuracyAbility to communicate effectively with customers and team membersBasic knowledge of accounting, billing, or inventory processes preferredExperience with office or ERP systems is a plusMinimum RequirementsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experienceAt BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people-first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what's possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple — provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call View phone number on click.appcast.io or email: View email address on click.appcast.io. Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application.