Accounts Payable Specialist

Job Title: Bilingual Accounts Payable Specialist (English / Spanish) The Accounts Payable Specialist plays a vital role in supporting financial operations by ensuring the timely and accurate processing of outgoing payments, maintaining strong vendor relationships, and upholding the integrity of financial records. This role requires a bilingual (English/Spanish) professional who is analytical, well-organized, and capable of managing high-volume vendor communications and multiple priorities in a fast-paced environment. Strong experience with ERP systems, automated payment portals, and internal controls is essential. Key Responsibilities Invoice Processing & Financial Operations Review, validate, and process incoming invoices and payment requests for accuracy, proper approvals, and policy compliance. Match invoices to purchase orders or work orders where applicable. Enter invoices efficiently into ERP and automated accounts payable platforms. Assist with payment runs via check, ACH, and electronic payment portals, monitoring vendor terms to ensure timely processing. Assist in month-end closing processes by reconciling accounts and reviewing outstanding transactions to support accurate expense allocation. Maintain organized AP transaction records to support internal and external audits. Generate AP aging, payment status, and vendor metric reports to assist with month-end close. Bilingual Vendor Communication & Relationship Management Serve as a primary point of contact for vendor inquiries, conducting professional written and verbal communication in both English and Spanish. Reconcile vendor statements, proactively follow up on outstanding or disputed balances, and resolve discrepancies. Coordinate new vendor onboarding documentation and system set-up. Maintain strong relationships with external vendors and internal staff to ensure smooth operational workflow. Qualifications & Competencies Language: Professional fluency in both English and Spanish (written and verbal) is required . Education: Bachelor's degree in Accounting, Finance, or a related field preferred; relevant experience will be considered in lieu of a degree. Experience: 1-3 years of hands-on Accounts Payable or Finance experience in a corporate environment. Systems: Familiarity with major ERP platforms (e.g., NetSuite) and automated AP portals (e.g., Tipalti, Coupa). Technical Skills: Proficiency in Microsoft Office Suite, with intermediate-to-advanced Excel skills. Core Competencies: Strong analytical and problem-solving skills with high attention to detail and sound judgment regarding internal financial controls. Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly). EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. #J-18808-Ljbffr