Staff Accountant

Staff Accountant

The Staff Accountant is a member of the Accounts Payable team and is responsible for the full accounts payable cycle, from invoice coding and processing to account reconciliations and ad hoc reporting that supports payment issuance. This role performs the day-to-day processing of accounts payable transactions, including non-employee and employee expense reimbursements, vendor and contractor invoice review and analysis, invoice processing and monitoring in the invoice system, routing electronic documents, and researching accounts payable issues. The Staff Accountant also provides help desk support to staff and assists with processing employee expense reports.

Job Duties and Responsibilities:

• Review and audits invoices, non-employee and employee expense reports to ensure they are complete and supported by appropriate documentation.
• Works closely with approvers and Finance staff to resolve discrepancies, confirm funding availability and budget coding, and validate invoices to ensure accurate, timely payment.
• Processes a range of accounts payable transactions, including trade payables, non-employee and employee expense reimbursements, and stipends.
• Verifies W-9 forms and vendor ACH e-payment status.
• Uploads and enters invoices into the accounts payable system (Bill.com) and routes them for approval in accordance with the authority matrix.
• Maintains accounts payable files, electronic and hard copy, as needed.
• Reviews travel and expense reports for compliance with the Federal Travel Regulation and the organization's travel and expense policy.
• Reviews vendor files throughout the accounting period, with additional focus at year-end, to ensure documentation supports processed financial transactions and payments.
• Assists with the monthly accounts payable close.
• Responds to inquiries from vendors, contractors, employees, and invoice approvers.
• Ensure transactions are processed in accordance with PCORI's policies and procedures.
• Supports other Finance activities, including generating budget reports and tracking outstanding payables and invoices.
• Coordinates with Procurement to ensure all documents (e.g., purchase orders, contracts, etc.) are placed in Bill.com.
• Reviews purchase orders, contracts, and vendor files throughout the accounting period, with additional focus at year-end, to ensure documentation supports processed financial transactions and payments.
• Uploads director's compensation items into Bill.com.
• Supports the calculation of monthly accounts payable accruals.

Other Responsibilities

• Represents Finance at onsite and off-site PCORI stakeholder meetings.
• Serves as a resource to other areas within Finance, including trade payables, research, and general ledger, as needed.
• Serves as a backup for employee expense reports and company credit card matters.
• Performs other duties as assigned.
• Promotes client satisfaction through clear communication, expectation management, and timely follow-through.

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Required Skills and Experience:

• Bachelor's degree, preferably in accounting or business preferred.
• Minimum 2 years of AP processing experience in high volume non-for-profit environment
• Experience working with automated AP systems and 3rd party payment processors.
• Must have demonstrated ability to apply concepts and principles of accounting (i.e., GAAP) to develop solutions to a variety of issues related to invoicing, accounts payable, accruals and expenses.
• Experience with the Federal Travel Regulation (highly desired)
• Proficient in accounting software (Intacct or Bill.com preferred)
• Proficient in use of Microsoft Office
• Must have demonstrated effective communication skills, both verbal and written
• Must have demonstrated customer service-oriented skills.

Compensation and Benefits

Salary Range: $80,000 - $90,000

The above range represents the salary range expected for the position; however, final offers are based on several factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may participate in PCORI-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents.

PCORI conducts reference and background checks on all applicants.