Assistant Office Manager
$115kCF Legal Recruiting and Staffing
ASSISTANT OFFICE MANAGER Mid-Size Law Firm | Midtown Manhattan, NY Salary: Up to $115,000 | Hybrid 3 Days In-Office
ABOUT THE OPPORTUNITY
CF Legal Recruiting is working with a well-established mid-size law firm in Midtown Manhattan to place an experienced Assistant Office Manager. This is a high-impact role for a polished, detail-oriented professional who thrives in a fast-paced legal environment. The successful candidate will report directly to the Office Manager while also supporting Managing Partners with administrative reporting as needed.
KEY RESPONSIBILITIES
- Assist the Office Manager and team with monthly billing, including posting client expenses in Timeslips and QuickBooks and preparing client bills submitted via LEDES 1998
- Assist with accounts payable, accounts receivable, and collections, including bank deposits, general banking functions, and client trust funds
- Communicate clearly with vendors regarding invoices and maintain current knowledge of account status
- Process expense reimbursements accurately and in a timely manner
- Support the onboarding, training, and development of new employees
- Assist with coordination of human resources and benefits administration
- Manage file and document management using FileVine
QUALIFICATIONS
- 35 years of law firm or professional services administration experience required
- Proficiency in QuickBooks, Microsoft Outlook, Word, and Excel
- Experience with Timeslips and/or other legal billing software strongly preferred
- Experience with FileVine or similar document management systems a plus
- HR or benefits administration experience a plus
- Excellent written and oral communication skills in English; accurate data-entry skills required
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Ability to handle confidential information with a high level of discretion
- Calm under pressure with a positive, professional attitude
- Ability to work independently and collaboratively with peers, associates, and partners
POSITION DETAILS
Location: Midtown Manhattan, New York City Schedule: Hybrid 3 days in-office per week Compensation: Up to $115,000, commensurate with experience
Vacancy posted 5 days ago
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