Contracts Administrator

Contracts Administrator

As a Contracts Administrator you will support the administration of customer contracts, purchase orders, change orders, and related agreements throughout the contract lifecycle. This position works closely with Sales, Program Management, Finance, Supply Chain, and Operations to ensure contractual compliance while supporting business growth and customer satisfaction. The primary responsibility of the Contracts Administrator is to support the administration, review, and execution of customer contracts, POs and agreements while ensuring compliance with applicable contractual requirements and company policies. Commitment to and support of the Company Core Values are key to success in this position.

Essential duties and responsibilities include managing contract administration activities throughout the full contract lifecycle, including contract setup, review, maintenance, modifications, amendments, change orders, and closeout. Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions to ensure accuracy, completeness, compliance, and alignment with approved business positions. Analyze contractual requirements, obligations, deliverables, milestones, funding, periods of performance, schedules, reporting requirements, and customer flowdowns; identify risks, exceptions, and required internal actions, escalating issues as appropriate. Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation while ensuring ERP order accuracy and maintaining complete and accurate contract files. Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items to support timely execution, compliance, and risk mitigation. Coordinate cross-functionally with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders to communicate contract requirements and support proposal, RFQ, quote, contract performance, cost, schedule, delivery, and invoicing activities. Support proposal development, contract reviews, customer negotiations, and change management by preparing contract summaries, coordinating cross-functional reviews and approvals, tracking exceptions, and assisting with issue resolution, disputes, and contract closeout. Utilize Salesforce CRM to support proposal, quote, and contract review activities. Serve as a primary point of contact for routine customer contract inquiries and related correspondence. Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems (including SAM.gov, DECCS, PIEE, and related platforms). Administer Non-Disclosure Agreements (NDAs), Teaming Agreements, and other business agreements. Generate reports, maintain contract metrics, and provide management with contract status, performance, and compliance visibility. Identify opportunities to improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures to enhance efficiency, compliance, and overall contract management. Uphold company core values and perform other duties as assigned.