Accounting, Treasury & HR Administrator

Job Description

Job Description

Leviton Law Firm is seeking an Accounting, Treasury & HR Administrator as we continue to grow our team! This role is responsible for overseeing the firm’s day-to-day accounting, treasury, payroll, and human resources functions. This position ensures accurate financial recordkeeping, timely processing of accounts payable and receivable, bank reconciliations, invoicing, payments, and tax preparation support.

Accounting Functions:

• Financial Record Keeping: Maintain accurate and up-to-date records of all financial transactions, including accounts payable and receivable.
• Bank Reconciliation: Perform daily and monthly bank reconciliations, ensuring all transactions are properly recorded and discrepancies are resolved.
• Invoicing and Payments: Process invoices, handle payment tracking, and ensure all bills are paid on time.
• Tax Preparation Support: Assist with preparing documents and financial records required for tax filings.

Treasury Functions:

• Trust Account Management: Manage the firm's client trust accounts in compliance with IOLTA regulations/Illinois Rule of Professional Conduct 1.15
• Cash Management: Monitor daily cash positions across operating and trust accounts and maintain relationships with banks and payment processors.

Human Resources Functions:

• Payroll Management: Ensure accurate and timely processing of payroll, including deductions, benefits, and taxes.
• Recruitment & Onboarding: Manage the recruitment process, including posting job openings, screening resumes, coordinating interviews, and handling the onboarding of new employees.
• Employee Records: Maintain and update employee records, ensuring all HR documents are compliant with labor laws and company policies.
• Benefits Administration: Oversee employee benefits programs, including health insurance, retirement plans, and leave policies.
• Employee Relations: Act as a point of contact for employees on HR-related matters, handling concerns, resolving conflicts, and fostering a positive work environment.
• Compliance: Ensure compliance with employment laws and regulations, including labor laws, workplace safety standards, and anti-discrimination policies.
• Training and Development: Assist in the planning and coordination of employee training, professional development programs, and performance reviews.

Job Requirements: 

• Hybrid position – must be in office 2-3 days per week. 
• Familiarity with accounting software QuickBooks and comfortable with learning & understanding various ERP systems. 
• Strong organizational and multitasking skills, with an ability to manage competing priorities and deadlines.
• Excellent communication skills, both verbal and written.
• Strong attention to detail, accuracy, and confidentiality.
• Ability to maintain professionalism in dealing with sensitive employee and financial information.
• Bachelor’s degree or higher in Human Resources, Accounting, or related field preferred.
• 3–5+ years of combined accounting and HR experience; collection industry or law firm experience preferred.

Compensation and Benefits:

• Salary range is $75,000 - $85,000 per year
• Excellent benefit package with health, dental, vision, life and disability coverage options
• 401(k) retirement plan option with company matching
• Generous paid time off policy - start with 18 days per year
• Paid holidays immediately upon hire - 7 standard holidays & 2 floating holidays of your choice

We look forward to you joining our team!

ARMStrong Insurance Services is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.

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