Receptionist / Administrative Assistant - Entry Level

Job Description

Job Description

Location: Doral, FL
Pay: $16.00–$17.00 per hour
Full-Time | On-Site

We are looking for a dependable, organized, and proactive Receptionist / Administrative Assistant to join our team in Doral, FL.

This is a great opportunity for someone early in their administrative career who enjoys working with people, staying organized, and supporting multiple areas of an office. You will be the first point of contact for visitors while also assisting with administrative tasks, purchasing, inventory, reporting, and general office operations.

This is a 100% on-site position in Doral. Remote work is not available.

What You'll Do

• Greet visitors and provide a professional, welcoming front-desk experience
• Answer and route incoming calls and manage voicemail
• Maintain visitor logs and receive, sort, and distribute mail
• Provide administrative support to HR, management, and other departments
• Assist with travel arrangements, vendor communication, and supplier follow-up
• Track office and warehouse supply needs using Microsoft Excel
• Order office supplies, warehouse materials, and safety equipment
• Maintain inventory records and submit purchasing receipts
• Update spreadsheets, reports, and other company documentation
• Prepare and distribute weekly and monthly reports
• Help ensure required certificates, licenses, and notices are current and properly displayed
• Coordinate recurring office services such as pest control, vehicle washing, and water delivery
• Assist with company lunches, meetings, events, and other office activities
• Run occasional local company errands
• Provide additional administrative or production support during busy periods

What We're Looking For

• Strong organizational skills and attention to detail
• Dependable, professional, and able to manage multiple priorities
• Comfortable communicating with visitors, employees, vendors, and management
• Basic to intermediate Microsoft Excel skills
• Ability to create and maintain spreadsheets and work with basic formulas
• Comfortable learning new systems and processes
• Previous receptionist, administrative, office, or customer service experience is preferred, but we are willing to train the right candidate
• English/Spanish bilingual skills are a plus

Transportation Requirement

Candidates must have a valid driver's license and reliable personal vehicle for occasional local company errands.

Approved company-related mileage/gas expenses will be reimbursed.

Ideal Candidate

You may be a great fit if you are someone who:

• Likes staying organized and keeping things running smoothly
• Is comfortable working in a fast-paced office
• Takes initiative rather than waiting to be told what needs to be done
• Is dependable and punctual
• Enjoys working with different departments and helping wherever needed
• Wants an opportunity to build administrative and office-management experience

Schedule & Work Location

Full-Time
On-Site in Doral, FL

ADA Statement
Candidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.

EEO Statement
ES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.

Company Description

ADA Statement\r\nCandidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.\r\n\r\nEEO Statement\r\nES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\r\nThis policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.