Administrative Assistant

Salary: $44,158.40 - $62,712.00 Annually
Location : 400 Charles Zahn, Jr. Drive, Corpus Christi, TX
Job Type: Full-time
Job Number: 2026-00550
Department: Emergency Management
Opening Date: 08/12/2026
Closing Date: 8/26/2026 11:59 PM Central


Job Summary


Hiring Range: $44,158.40-$56,106.96/Year. It is anticipated that the hiring rate offered will be +/- the midpoint range depending on qualifications.

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position provides administrative support for operational and project coordination duties for the Channel Infrastructure and Safety & Emergency Management Departments. The Administrative Assistant supports departmental planning, reporting, stakeholder coordination, records management, budget administration, travel coordination, and special Port operations projects and strategic initiatives.

ESSENTIAL FUNCTIONS

• Supports the daily administrative activities of the Channel Infrastructure and Safety & Emergency Management Departments.
• Completes projects and special assignments by establishing objectives, coordinating resources, monitoring progress, resolving issues, and ensuring timely completion of deliverables.
• Prepares and reviews documents, presentations, reports, correspondence, briefing materials, and other communications for department leadership, regulatory agencies, and external stakeholders.
• Gathers, assembles, produces, and disseminates departmental reports, performance metrics, records, and other critical information.
• Composes letters, emails, memorandums, and other correspondence; creates, edits, and proofs reports, presentations, databases, spreadsheets, and related materials.
• Provides advanced administrative, operational, and project support to department leadership utilizing strong organizational, planning, communication, and problem-solving skills.
• Serves as a liaison between department leadership, Port staff, contractors, consultants, customers, tenants, regulatory agencies, emergency response organizations, and other stakeholders to facilitate effective communication and collaboration.
• Coordinates meetings, workshops, training sessions, emergency exercises, site visits, inspections, conferences, and special events in support of departmental initiatives.
• Maintains meeting agendas, records meeting minutes, monitors action items, and tracks follow-up activities to ensure completion of assigned tasks.
• Assists with the planning, coordination, tracking, and reporting of departmental projects, infrastructure initiatives, safety and preparedness programs, and strategic objectives.
• Maintains project schedules, tracking logs, records, and documentation to support departmental operations and leadership decision-making.
• Coordinates travel arrangements, conference registrations, travel authorizations, expense reports, and associated documentation for departmental leadership and staff.
• Assists with departmental budgeting activities, purchase orders, vendor payments, invoice processing, contract documentation, and related administrative functions.
• Assists with contract administration activities, maintains contract documentation, and coordinates administrative requirements with consultants, contractors, and vendors.
• Assists with the development, implementation, and continuous improvement of departmental procedures, reporting processes, records management systems, and administrative workflows.
• Oversees maintenance of departmental records, databases, inventories, training records, certifications, and official documentation in accordance with applicable policies and requirements.
• Assists in supporting emergency preparedness, response, recovery, and continuity-of-operations activities through administrative coordination, documentation, reporting, and resource tracking.
• Coordinates with local, state, federal, and industry partners to support departmental programs, initiatives, and regulatory requirements.
• Performs administrative and logistical support functions for the Emergency Operations Center (EOC) as needed to facilitate emergency preparedness, response, recovery, and continuity of operations.
• Evaluates administrative processes and recommends improvements to enhance efficiency, effectiveness, accuracy, and service quality.
• Performs general administrative duties, including managing correspondence, maintaining files, responding to inquiries, organizing records, and coordinating office resources.
• Promotes safety awareness and environmental consciousness, and complies with all applicable safety and environmental procedures and regulations in addition to complying with and adhering to PCC policy.
• Maintains good employee relations, encourages and fosters a helpful environment where teamwork prevails and provides assistance to office staff where appropriate.
• Drives vehicle as necessary to complete assigned tasks and works required hours/shifts necessary to fulfill facility objectives.
• Performs related duties as assigned.
• CPR certified or the ability to become CPR certified within the first year of employment.
• Tier (2) status designation.

CANDIDATE PROFILEThe preferred candidate for this position will be professional, proactive, resourceful, and highly organized, with the ability to effectively manage multiple priorities in a dynamic environment. They must possess exceptional judgment, confidentiality, tact, and diplomacy, and be a self-starter capable of working independently while supporting multiple departmental objectives. The successful candidate will be team-oriented, detail-oriented, and disciplined, with a strong commitment to integrity, professionalism, and service in support of the Port Corpus Christi Authority. They must possess the following:
EDUCATION & CREDENTIALS

• Associate's degree in business administration, Public Administration, Communications, Engineering Technology, Construction Management, or a related field preferred.
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during the course of employment.
• Valid driver's license with a satisfactory driving record.

EXPERIENCE & JOB KNOWLEDGEFive (5) years of progressively responsible administrative, project coordination, operational support, or related experience.

• Experience supporting leadership and managing administrative functions in a complex operational environment preferred.
• Experience in maritime, transportation, infrastructure, engineering, construction, public works, emergency management, public safety, government, or related industries preferred.
• Experience coordinating projects, meetings, budgets, reporting activities, records management, and stakeholder communications.
• Experience working with contractors, consultants, regulatory agencies, and external business partners preferred.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing business needs in a fast-paced environment.
• Experience preparing presentations, reports, correspondence, and other business documents for leadership and external stakeholders.
• Experience coordinating travel, expense reporting, purchasing, invoicing, and other administrative support functions preferred.

TECHNICAL SKILLS

• Advanced administrative, organizational, and time management skills.
• Ability to represent PCCA professionally and effectively with internal and external stakeholders.
• Ability to handle multiple assignments and projects from inception to completion while exercising sound judgment and prioritizing competing demands.
• Capable of consistently producing accurate, high-quality work.
• Ability to work during non-regular business hours (evenings/weekends as needed).
• Capable of managing a heavy workload and adapting to ever-changing priorities.
• Strong interpersonal skills with the ability to interact effectively and positively with employees, leadership, customers, contractors, regulatory agencies, and external stakeholders.
• Ability to communicate professionally.
• Intermediate proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Access, Teams, and other related applications.
• Proficient in preparing reports, presentations, correspondence, spreadsheets, and other business documents.
• Ability to coordinate meetings, projects, travel arrangements, expense reporting, and departmental administrative activities.
• Ability to understand, interpret, and apply all PCCA policies and procedures; promotes and adheres to the SEAPORT values and applicable state and federal laws.
• Maintains positive employee relations and encourages a collaborative environment where teamwork prevails; provides support to departmental leadership and staff, as appropriate

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 10 pounds with or without reasonable accommodation.
• Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders.
• Ability to work in a general office environment, with some exposure to the elements when visiting worksites.
• Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed.

APPLICATION PROCESS
Interested and qualified candidates must apply online at on or before Wednesday, August 26, 2026, 11:59 PM CST.
If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process.


As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.
PCCA employees are offered a comprehensive benefits package:

• Competitive salary paid bi-weekly
• Texas County & District Retirement System (TCDRS)
• 457(b) Deferred Compensation Plan and Roth
• Low-cost, high quality benefit package including health, dental & vision insurance
• Health Savings and Flexible Spending Accounts
• Voluntary life and AD&D, disability, supplemental, and pet insurance
• Virtual care telemedicine 24/7 with $0 copay (medical, mental health, dermatology, nutrition, neck & back care)
• Education Assistance Program (tuition reimbursement)
• 529 Education Savings Plan
• Passes to local venues, such as the Texas State Aquarium and the USS Lexington Museum
• Paid leave (vacation, sick, bereavement, jury duty, parental)
• Fourteen (14) paid holidays
• Employee assistance program, volunteer time off, referral program, and wellbeing benefits
• Salary commensurate with experience

01


Are you 18 years or older?

• Yes
• No

02


This position requires a high school diploma or equivalent. Do you meet this requirement?

• Yes
• No

03


An associate's degree in business administration, Public Administration, Communications, Engineering Technology, Construction Management, or a related field preferred. Do you have this preferred level of education?

• Yes
• No

04


Five years of progressively responsible administrative, project coordination, operational support, or related experience is required for this position. Do you have this level of experience?

• Yes
• No

05


This position prefers experience supporting leadership and managing administrative functions in a complex operational environment. Do you have this experience?

• Yes
• No

06


Experience in maritime, transportation, infrastructure, engineering, construction, public works, emergency management, public safety, government, or related industries preferred. Do you have this experience?

• Yes
• No

07


The successful candidate has experience coordinating projects, meetings, budgets, reporting activities, records management, and stakeholder communications. Do you meet this requirement?

• Yes
• No

08


Experience working with contractors, consultants, regulatory agencies, and external business partners preferred. Do you have this experience?

• Yes
• No

09


The successful candidate must demonstrate the ability to thrive in a fast-paced environment with competing deadlines, multiple projects, and shifting priorities. Do you have the ability to meet this requirement?

• Yes
• No

10


This position requires experience preparing presentations, reports, correspondence, and other business documents for leadership and external stakeholders. Do you have this experience?

• Yes
• No

11


Experience coordinating travel, expense reporting, purchasing, invoicing, and other administrative support functions preferred. Do you have this experience?

• Yes
• No

12


The successful candidate must have advanced administrative skills with organizational and time management skills. Do you meet this requirement?

• Yes
• No

13


The successful candidate must have the ability to represent the PCCA effectively with internal and external stakeholders. Do you have the ability to meet this requirement?

• Yes
• No

14


The successful candidate must have the ability to handle multiple tasks from inception to completion and use mature judgement when prioritizing tasks. Would you be able to meet this requirement?

• Yes
• No

15


This position requires the ability to consistently produce accurate, high-quality work. Do you meet this requirement?

• Yes
• No

16


This position requires the ability to work during non-regular business hours (evenings/weekends as needed). Do you meet this requirement?

• Yes
• No

17


The successful candidate must be capable of handling a heavy workload with ever changing priorities. Do you meet this requirement?

• Yes
• No

18


The successful candidate must possess exceptional communication and interpersonal skills, which are essential for interacting professionally with employees, leadership, customers, contractors, regulatory agencies, and external stakeholders. Do you meet this requirement?

• Yes
• No

19


The successful candidate has intermediate skills in MS Office, including Word, Excel, Outlook, Access, and other related applications. Do you meet this requirement?

• Yes
• No

20


A successful candidate for this position must be proficient in preparing reports, presentations, correspondence, spreadsheets, and other business documents. Do you have this experience?

• Yes
• No

21


The ability to coordinate meetings, projects, travel arrangements, expense reporting, and departmental administrative activities. Do you have this experience?

• Yes
• No

22


The successful candidate must have the ability to understand, interpret, and apply all PCCA policies, while promoting and adhering to the SEAPORT values and state/federal laws. Do you meet this requirement?

• Yes
• No

23


The successful candidate must have the ability to maintain good employee relations and encourages and fosters a helpful environment where teamwork prevails. Assists senior management and office staff where appropriate. Do you meet this requirement?

• Yes
• No

24


This position requires the ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting, and/or moving up to 10 pounds with or without reasonable accommodation. Do you meet this requirement?

• Yes
• No

25


This position requires the ability to work in a general office environment, with some exposure to the elements when visiting worksites, or engaging in other in-the-field activities. Do you meet this requirement?

• Yes
• No

26


The successful candidate must demonstrate the ability to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders. Do you have the ability to meet these requirements?

• Yes
• No

27


This position requires the ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed. Do you meet this requirement?

• Yes
• No

Required Question