Administrative Coordinator

Administrative Coordinator What You Will Do Lets do this. Lets change the world. The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross-functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast-paced, dynamic environment. Key Responsibilities Executive & Team Support Manage complex executive and team calendars, including scheduling across multiple time zones. Proactively identify scheduling conflicts and recommend solutions. Coordinate candidate interviews, onboarding, and team logistics as needed. Meeting & Event Coordination Plan, organize, and execute internal and external meetings (virtual and in-person). Prepare agendas, capture meeting minutes, and track follow-ups/action items. Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations. Support large-scale events, offsites, and training sessions. Travel & Expense Management Coordinate domestic and international travel arrangements (flights, hotels, transport). Prepare and submit expense reports in a timely and compliant manner. Manage itineraries and travel logistics for executives and teams. Operational & Process Support Manage purchase orders, invoices, and expense-related processes. Support budget tracking and reporting as required. Maintain department files, databases, and documentation systems. Ensure compliance with internal policies and procedures. Communication & Coordination Maintain distribution lists, organizational charts, and contact databases. Support internal communications and team updates. Serve as a primary point of contact for administrative inquiries. Coordinate cross-functional collaboration across internal and external stakeholders. Vendor & Project Support Manage administrative aspects of vendor and partner relationships. Support onboarding of vendors and processing of related documentation. Participate in project teams and assist with special initiatives. Track deliverables, timelines, and key actions to ensure execution. What We Expect Of You We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. Basic Qualifications Associates degree and 2 years of administrative experience OR 2 years in a technical school setting with hands‑on experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications 3-5+ years of experience supporting multiple leaders or large teams. Extensive experience managing complex calendars across time zones. Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint). Experience with expense systems, invoicing, and financial processes. Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to operate in a fast-paced, deadline‑driven environment. High level of discretion with confidential information. Proactive, solutions‑oriented mindset with strong problem‑solving capabilities. Key Competencies Execution excellence: Prioritizes and delivers on multiple competing priorities. Stakeholder management: Builds strong working relationships across teams and levels. Attention to detail: Produces accurate, high-quality outputs. Adaptability: Thrives in dynamic, evolving environments. Proactive mindset: Anticipates needs and identifies solutions ahead of time. Benefits As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, we support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a total rewards plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a retirement and savings plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan Stock‑based long‑term incentives Award‑winning time‑off plans Flexible work models where possible. Refer to the work location type in the job posting to see if this applies Equal Opportunity Employer Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. #J-18808-Ljbffr