Proposal Manager

Proposal Manager

Austin, TX; Centennial, CO; Dallas, TX; Gilbert, AZ; Remote; Westminster, CO

Job Title: Proposal Manager Company: Loenbro, LLC Business Unit/Department: Sales Location: Various Employment Type: Full-Time - Hybrid FLSA Classification: Non-Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approachevery customer benefits from our capabilities and our care.

At Loenbro, we don't just offer jobswe build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

The Proposal Manager leads the end-to-end development of high-quality, efficient/compliant, and compelling responses to RFQs/RFPs across multiple regions. This role partners closely with sales, preconstruction, operations, and executives to build winning pursuit strategies, craft persuasive narratives, and deliver polished proposals and interview presentations that reflect Loenbro's brand, experience, and value and secure targeted win rates.

The ideal candidate thrives in a deadline-driven environment, excels at cross-functional coordination, and understands the nuances of the AEC pursuit lifecycle.

Essential Job Responsibilities

• Lead the full proposal process for RFQs/RFPs, ensuring compliance and high-quality submissions
• Develop pursuit strategies, win themes, and tailored content in collaboration with sales and operations teamsincluding proposal sections, resumes, project sheets, & required forms
• Prepare interview materials and support teams with presentations and practice sessions as needed
• Collaborate with team members to create and maintain a repository of clear/compelling companywide information for widespread use by proposal team & internal stakeholder groups
• Work with cross functional groups to establish consistent brand standards for proposal deliverables
• Guide junior proposal writers to success through hands-on training, mentorship, and sharing of best practices

Specific Job Responsibilities

Pursuit Strategy & Intake

• Collaborate with sales/business development, operations, and management to clarify requirements, risks, and win themes
• Develop proposal workplans, schedules, and content outlines aligned to selection criteria;
• Facilitate kickoffs, interviews/strategies, and message alignment with company subject matter experts (SMEs) and establish/enforce SME review deadlines for sales, management, and operations

Proposal Development

• Manage the full proposal lifecycle (RFI/RFQ/RFP): compliance matrix, writing, editing, layout, QC, and production
• Translate technical input into clear, client-focused narratives, differentiators, and case studies
• Customize resumes, project sheets, org charts, safety/QA/QC narratives, and methodology sections
• Coordinate partner/subconsultant inputs, forms, and certifications; ensure all forms are complete; ensure all addenda are completed and communicated to the project team

Content & Knowledge Management

• Maintain a library of boilerplate content including RFP responses per category, usable infographics, past performance, resumes, and project pages
• Implement version control and content governance for accuracy and brand consistency
• Gather project outcomes, metrics, and client testimonials to continuously improve content

Operations & Reporting

• Track pursuit pipeline, hit rates, feedback, and post-mortems; report KPIs to leadership.
• Manage proposal calendars, budgets, and resource plans across simultaneous deadlines.
• Engage and oversee external resources (writers, graphic designers, print vendors) as needed

Minimum Qualifications

Required:

• Bachelor's degree in Marketing, Communications, English, Construction Management, or related field
• 5+ years of proposal management experience, preferably in construction or AEC
• Proven ability to manage complex, multi-volume proposals under tight deadlines
• Exceptional writing/communication, editing, and story-crafting skills (non-reliant on AI) with strong attention to detail
• Proven ability to interpret ITB, RFP, and RFQ requirements to develop the win strategy, scope of work, and all other proposal content/deliverables necessary to meet client expectations
• Proficiency with Microsoft 365 (Word mastery, PowerPoint), Canva, Adobe Suite tools (including some experience with InDesign), SharePoint/Teams

Preferred:

• Experience with CRM and proposal tools
• Experience creating graphics/visuals to support the proposal template
• Knowledge of construction terminology, delivery methods, and project lifecycles as well as preconstruction workflows
• Experience using Adobe InDesign to produce polished proposal layouts or presentation materials

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Indoor office setting with controlled temperature with hybrid schedule. (Potentially fully remote for candidates not local to CO)
• Potential visits to outdoor industrial sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.
• Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

we want to hear from you.

Loenbro is an Equal Opportunity Employer

This position will remain posted for the entirety of the recruitment process. It will remain active until filled.

In the case of pay transparency laws, the compensation ranges pertain to Colorado, other states may vary.

Colorado Pay Range

$95,000 - $110,000 USD