Executive Assistant

We are seeking an exceptional, highly organized, and discreet Executive Assistant to serve as a trusted right hand to the Owner of a dynamic portfolio of companies in property management and development. This is a pivotal role at the center of a fast-paced, high-performance environment where precision, responsiveness, and sound judgment are essential.

Responsibilities:

Responsibilities include but are not limited to:

• Manage complex, ever-changing executive calendars and high-volume, time-sensitive communications
• Act as a gatekeeper and strategic partner, ensuring priorities are aligned and executed efficiently
• Maintain absolute confidentiality across all business and medical matters
• Anticipate needs, think ahead, and drive follow-through on critical tasks and communications
• Prepare, organize, and oversee detailed documentation, reports, and filing systems
• Coordinate personal and medical scheduling with discretion and accuracy
• Provide guidance and oversight to administrative staff as needed

Qualifications:

• Bachelor’s degree required; Paralegal background strongly preferred
• Proven experience as a C-Suite Executive Assistant supporting senior leadership
• Demonstrated history of solid job tenure and professional stability
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook)
• Exceptional organizational skills with strong attention to detail
• Proven ability to multitask and perform under pressure in a fast-paced environment
• Experience managing executive calendars and highly sensitive information

What We’re Looking For:

A highly organized and detail-driven professional who thrives in a demanding environment, can manage competing priorities with ease, and serves as a trusted right hand to executive leadership.

At The Carabetta Companies, we hold ourselves to high standards and seek team members who share our commitment to excellence. When you join us, you become part of a motivated, hard-working group of professionals—our Carabetta “extended family.”