Senior Event Coordinator

Job Description

Job Description

Position Summary

The Senior Event Coordinator supports the Access division by managing all aspects of event planning and execution, from initial concept through post-event surveys and analysis. Responsibilities include managing venues, developing and executing event budgets, coordinating vendors and event services, overseeing event logistics, and ensuring a seamless attendee experience before, during, and after each event.

Key Areas of Responsibility

• Project manage all aspects of event planning and execution for events within the Access division.
• Partner with internal support teams to manage vendors, coordinate event logistics, oversee registration and attendee tracking, arrange entertainment, develop event communications, conduct pre- and post-event evaluations, coordinate promotional materials and signage, and manage transportation.
• Develop, maintain, and monitor event timelines to ensure all milestones and deadlines are achieved.
• Collaborate with the design team to create invitations, event collateral, and printed materials.
• Develop, manage, and reconcile event budgets while ensuring adherence to approved financial guidelines.
• Proactively identify, troubleshoot, and resolve issues that may impact event success.
• Develop contingency plans to mitigate risks and ensure seamless event execution.
• Maintain a comprehensive understanding of the unique requirements and logistics associated with a diverse portfolio of events.

Job/Performance Expectations

• Positive helpful attitude towards visitors and employees
• Knowledge of computer software packages including Outlook, Word and Excel
• Attention to detail and problem-solving skills
• Adaptable and motivated to learn
• Diplomatic problem solver and results-driven
• Written and verbal communication skills (in person and on phone)
• Knowledge of office procedures, practices and equipment
• Ability to work independently and in stressful situations
• Ability to multi-task

Required Education and Experience

• College Degree
• Five years' experience in event coordination

Physical Demands and Work Hours

Light work, requiring exerting up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently.

9:00am-5:00pm with an hour for lunch and flexibility depending on business needs. Travel required.

This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other duties requested by his/her supervisor.